| Literature DB >> 28341691 |
Paul J Barr1, Rachel C Forcino1, Rachel Thompson1, Elissa M Ozanne1, Roger Arend2, Molly Ganger Castaldo1,3, A James O'Malley1, Glyn Elwyn1.
Abstract
BACKGROUND: Shared decision-making (SDM) has become a policy priority, yet its implementation is not routinely assessed. To address this gap we tested the delivery of CollaboRATE, a 3-item patient reported experience measure of SDM, via multiple survey modes.Entities:
Keywords: PRIMARY CARE; mode effects; patient-reported experience measure; patient-reported measurement; shared decision-making
Mesh:
Year: 2017 PMID: 28341691 PMCID: PMC5372080 DOI: 10.1136/bmjopen-2016-014681
Source DB: PubMed Journal: BMJ Open ISSN: 2044-6055 Impact factor: 2.692
Modes of CollaboRATE administration in chronological order
| Mode | Description |
|---|---|
| Paper survey | A paper-based version of CollaboRATE was given to patients by administrative staff as they left the clinic following their visits. Administrative staff added patient identifiers to the surveys to enable linkage to medical records data. Patients were asked to place completed surveys in a locked receptacle in the clinic. |
| Patient portal | CollaboRATE was delivered using an online patient portal (MyChart), part of the clinic's electronic medical record. The questionnaire was programmed by the medical centre's information systems department. As clinical encounters were completed, emails containing a web link to the CollaboRATE questionnaire were sent to those patients who had portal accounts. |
| Interactive voice response (IVR) | CollaboRATE was delivered to patients using an interactive voice response telephone system programmed by the medical centre's information systems department. An automated telephone call was made to each patient's cell phone at 19:00 on the day of their clinic visit. Before initiating the survey, the respondent was asked to confirm that they were the individual who had visited the clinic that day. On confirmation, numerical keypad responses to CollaboRATE questions were requested. |
| Short message service (SMS text messages) | Text messages, programmed by the medical centre's information systems department, were sent to patient cell phones at 19:00 on the day of their clinical visits. The first message introduced the survey and offered opt-out opportunities. Remaining messages each contained a single CollaboRATE question and response instructions. Subsequent CollaboRATE questions were triggered by each reply, sending a total of four text messages. |
| Tablet and mail | Using tablet computers, research assistants offered patients an opportunity to complete an online version of CollaboRATE hosted in Qualtrics (Provo, Utah, USA) as they left the clinic. Patients were asked for their name, age, gender and to indicate the clinician visited. Patients who declined the tablet opportunity were asked to respond by completing a paper-based survey to be returned in a postage-paid envelope. |
Response rate and CollaboRATE scores across modes
| Mode | Response rate (n) | CollaboRATE score* (%) | Clinician score range (%) |
|---|---|---|---|
| Paper | |||
| All patients | 12% (541/4692) | 81 | 72–93 |
| Patient portal | |||
| All patients | 21% (1019/4939) | 71 | 59–83 |
| Eligible patients† | 34% (1019/3015) | ||
| IVR | |||
| All patients | 19% (893/4814) | 61 | 42–75 |
| Eligible patients† | 25% (893/3589) | ||
| SMS | |||
| All patients | 17% (757/4520) | 65 | 46–82 |
| Eligible patients† | 23% (757/3329) | ||
| Tablet and mail | |||
| All patients | 41% (1211/2943) | 66 | 53–83 |
*CollaboRATE score represents the proportion of respondents marking 9 on all three items (totalling 27/27).
†These calculations exclude patients who did not have patient portal accounts or phone numbers on file at which to receive the CollaboRATE survey.
IVR, interactive voice response; SMS, short message service.
Figure 1Clinician scores by mode, adjusted for patient characteristics^*. ^While 15 clinicians participated in all four data collection modes, only eight reached 25 patient responses in all modes; therefore, eight of 15 clinicians are shown here. *During the electronic tablet/postal mail phase, responses were not linked to the electronic medical record; as a result, patient demographic data were unavailable.
Respondent and non-respondent characteristics by mode
| Paper | Patient portal | IVR | SMS | Tablet and mail†‡ | |||||
|---|---|---|---|---|---|---|---|---|---|
| Respondents | Non-respondents | Respondents | Eligible non-respondents | Respondents | Eligible non-respondents | Respondents | Eligible non-respondents | Respondents | |
| Female | 65.4% | 65.6% | 68.8% | 67.6% | 63.2% | 64.5% | 64.2% | 64.9% | 57.1% |
| Mean age (SD) | 54.09 (15.73) | 47.12* (21.54) | 54.12 (15.93) | 46.27* (10.98) | 44.61 (18.77) | 41.97* (20.02) | 46.56 (18.58) | 43.76* (19.78) | 49.57 (18.38) |
| Number of morbidities | * | ||||||||
| 0 | 17.7% | 31.4% | 59.6% | 62.7% | 35.9% | 37.2% | 38.4% | 37.7% | – |
| 1 | 35.9% | 42.2% | 32.5% | 31.1% | 43.7% | 44.7% | 40.8% | 42.1% | – |
| 2 | 25.1% | 16.7% | 7.5% | 6.0% | 15.0% | 13.1% | 16.0% | 14.7% | – |
| 3 | 13.7% | 6.3% | 0.5% | 0.2% | 4.1% | 3.6% | 3.4% | 4.4% | – |
| 4 or more | 7.6% | 3.4% | 0% | 0.1% | 1.2% | 1.4% | 1.3% | 1.1% | – |
| Annual wellness visit | 20.3% | 17.4% | 25.3% | 19.3%* | 19.4% | 16.6% | 22.6% | 17.5% | – |
*Significantly different from respondent group, p<0.05.
†During the electronic tablet/postal mail phase, responses were not linked to the electronic medical record; as a result, non-respondent patient characteristics are unavailable.
‡An intervention was introduced midway through data collection.
IVR, interactive voice response; SMS, short message service.