| Literature DB >> 27065859 |
Susan M Abdel-Rahman1, Matthew L Breitkreutz2, Charlie Bi3, Brett J Matzuka3, Jignesh Dalal4, K Leigh Casey5, Uttam Garg6, Sara Winkle2, J Steven Leeder1, JeanAnn Breedlove2, Brian Rivera2.
Abstract
BACKGROUND: Busulfan demonstrates a narrow therapeutic index for which clinicians routinely employ therapeutic drug monitoring (TDM). However, operationalizing TDM can be fraught with inefficiency. We developed and tested software encoding a clinical decision support tool (DST) that is embedded into our electronic health record (EHR) and designed to streamline the TDM process for our oncology partners.Entities:
Keywords: bone marrow transplant; decision support; software design; therapeutic drug monitoring; usability testing
Year: 2016 PMID: 27065859 PMCID: PMC4811899 DOI: 10.3389/fphar.2016.00065
Source DB: PubMed Journal: Front Pharmacol ISSN: 1663-9812 Impact factor: 5.810
Inefficiencies in the busulfan TDM process at our institution.
| Restricted scheduling | • Owing to limited availability of RL personnel, scheduling of BMT patients was restricted to the first 4 days of the week |
| Time intensive preparatory activities | • No less than 48 h before the TDM study, BMT staff must identify the ordering physician and the physician who will be receiving the results, obtain hard copy signatures from both, and transmit both electronic |
| • The team must also coordinate specimen collection and non-routine shipping for the in-house lab | |
| Redundant pre-delivery activities | • Information related to dosing and specimen collection is documented in EHR and transcribed onto a separate hard copy requisition form duplicating activities and introducing the potential for error |
| • Transmittal of these forms relies on the availability of a BMT team member and introduces unnecessary delays while the responsible party is attending to other clinical duties | |
| Inflexible PK analysis | • Remote modeling and simulation requires interruption of the physician's workflow to accommodate a verbal call from the PK specialist |
| • Further, the lack of access to the modeling process limits the ability of the BMT team to refine the mathematical approach, and affords the team no flexibility to examine alternative dosing strategies, should relevant clinical information arise after the requisition has closed | |
| • Finally, the need relay dosing recommendations by phone and fax does not permit seamless entry of the new orders into the EHR |
BMT, bone marrow transplantation; EHR, electronic health record; PK, pharmacokinetic; RL, reference laboratory; TDM therapeutic drug monitoring.
Characteristics of participants in the usability testing.
| Gender | Male:Female | 6:8 | 3:11 |
| Age group (year) | 26–39:40–59 | 8:6 | 11:3 |
| Race | Afr. American:Asian:Caucasian | 2:2:10 | 0:2:12 |
| Current role | Resident/Fellow | 1 | 0 |
| Physician | 11 | 3 | |
| Pharmacist | 1 | 7 | |
| Pharmacologist | 1 | 0 | |
| Nurse | 0 | 2 | |
| Administrator | 0 | 2 | |
| Years in current role | < 5:5–10:10–15:15± years | 5:4:1:4 | 7:7:0:0 |
| activities performed on the computer aside from email | median (range) | 5 (2–6) | 5 (3–7) |
| Hours per week spent on a computer | 5–15:15–25:26± | 1:3:10 | 0:3:11 |
| Computer platform most often used | Mac:Windows:Both | 0:12:2 | 4:6:4 |
| Different browsers used for computing | IE:Chrome:Firefox:multiple | 2:4:0:8 | 1:5:1:7 |
| Frequency with which an EHR is accessed | Daily | 10 | 11 |
| Weekly | 2 | 1 | |
| Monthly | 1 | 0 | |
| A few time a year | 0 | 0 | |
| Never | 1 | 2 | |
| Frequency with which a computerized clinical decision support tool is used to assist in patient management | Daily | 0 | 1 |
| Once or twice a week | 3 | 2 | |
| About once a month | 3 | 8 | |
| A couple of times | 2 | 1 | |
| Never | 6 | 2 | |
| Frequency with which TDM is used to influence clinical decision making | Daily | 0 | 2 |
| Once or twice a week | 3 | 5 | |
| About once a month | 5 | 1 | |
| A couple of times | 4 | 2 | |
| Never | 2 | 4 | |
| Proficiency with pharmacokinetic calculations | Strong | 0 | 2 |
| Moderate | 10 | 5 | |
| Weak | 3 | 2 | |
| Not proficient at all | 1 | 5 | |
| Frequency with which PK calculations are applied to patient care | Daily | 0 | 0 |
| Once or twice a week | 0 | 4 | |
| About once a month | 2 | 2 | |
| A couple of times | 7 | 0 | |
| Never | 5 | 8 | |
| Tool most often used for PK calculations applied to direct patient care | Handheld calculator | 3 | 6 |
| Microsoft Excel | 6 | 0 | |
| Commercially available software | 0 | 0 | |
| N/A | 5 | 8 |
Figure 1(A) “Lab Results” page of the software with expanded views of the fields that allow the user to (B) view nursing notes, and (C) exclude data points.
Figure 2(A) “Main Menu” page visible when users access the software outside of the EHR. (B) “Search Results” page that permits users to select the TDM study of interest.
Figure 3“Predictive Model” page of the software on which on which the user can examine the appropriateness of the default or selected model.
Figure 4(A) “Dose Simulation' page of the software from which users can conduct simulations for target dose or exposure values. Dose change (B) and target (C) drop down menus are detailed.
Figure 5“Reporting” page of the software where end users can finalize their recommendations and push the information back to the EHR.
Time in seconds to complete selected tasks.
| Import data | 31.1 ± 15.5 | 15.7 ± 8.3 | 11.6 ± 9.8 | 10.9 ± 6.8 |
| Inspect the data | 26.8 ± 18.8 | 11.1 ± 6.9 | 8.9 ± 7.1 | 10.9 ± 7.2 |
| Perform curve fitting | 18.5 ± 13.6 | 4.3 ± 4.9 | ||
| w/NCA warning introduced | 12.7 ± 4.2 | 7.2 ± 6.4 | ||
| Evaluate the mathematical goodness-of-fit | 14.3 ± 15.0 | 8.3 ± 17.5 | ||
| Identify the type of model that was fit | 19.0 ± 16.7 | 3.5 ± 2.1 | ||
| Perform simulation to achieve a specified therapeutic target | 77.3 ± 135.0 | 27.3 ± 22.4 | 19.0 ± 9.9 | |
| Identify the new dose | 5.9 ± 8.7 | 3.3 ± 2.1 | ||
| Examine the exposures with the modified dose | 14.7 ± 14.4 | 8.6 ± 5.3 | 11.1 ± 7.4 | |
| Finalize the report | 5.7 ± 4.7 | 6.9 ± 6.3 | 4.0 ± 3.5 |
Data are represented as mean ± standard deviation. NCA, non-compartmental analysis.
Events #2, #3, and #4 significantly faster than event #1 (p < 0.01).
Event #2 significantly faster than event #1 (p < 0.01).
Event #4 significantly faster than event #3 (p < 0.01).
Events #2 and #3 significantly faster than event #1 (p < 0.05).
Figure 6Histogram of PSSUQ responses provided by our usability testers.