| Literature DB >> 33623895 |
Kevin K Wiley1,2, Katy Ellis Hilts3, Jessica S Ancker4, Mark A Unruh4, Hye-Young Jung4, Joshua R Vest1,2.
Abstract
OBJECTIVE: Event notification systems are an approach to health information exchange (HIE) that notifies end-users of patient interactions with the healthcare system through real-time automated alerts. We examined associations between organizational capabilities and perceptions of event notification system use.Entities:
Keywords: health information exchange; health information technology; healthcare organizations
Year: 2020 PMID: 33623895 PMCID: PMC7886547 DOI: 10.1093/jamiaopen/ooaa065
Source DB: PubMed Journal: JAMIA Open ISSN: 2574-2531
Factor definitions
| Factor | Definition | Variable type |
|---|---|---|
| Perceived fit of event notifications | Clinical and nonclinical processes and workflows that align with event notification services and associated tasks to improve care quality and coordination | Independent variable |
| Perceived organizational capacity | Organizational procedures that enable management and integration of event notifications to improve healthcare service provision | Independent variable |
| Workflow specificity | The presence of policies and procedures that supported timely and coordinated use of event notifications | Independent variable |
| Patient consent procedures | Perceived structural barriers and facilitating procedures for providing consent to subscribed patients | Independent variable |
| Event notification characteristics | Perceived organizational and event notification limitations that inhibits effective response and use of patient health information | Independent variable |
| Care quality | Perceived organizational efficiency, communication, and patient satisfaction facilitated by use of event notification services | Dependent variable |
| Care Coordination | An organization's ability to share timely information to improve care coordination, including transitions of care across clinical settings | Dependent variable |
Characteristics of respondents and organizations that subscribe to event notification services
|
| % | |
|---|---|---|
| Respondents | ||
| Clinician (physician, nurse, PA) | 41 | 20.9 |
| Care navigator/patient navigator/care coordinator | 91 | 46.4 |
| Manager/director/supervisor | 28 | 14.3 |
| Other | 36 | 18.4 |
| Job type | ||
| Patient engagement | 114 | 58.2 |
| Managerial/administration | 46 | 23.5 |
| Unknown | 36 | 18.4 |
| Gender | ||
| Male | 26 | 13.3 |
| Female | 124 | 63.3 |
| Age | ||
| <30 | 17 | 8.7 |
| 31–49 | 90 | 45.9 |
| >50 | 49 | 25 |
| Unknown | 40 | 20.4 |
| Organizational | ||
| How notifications are received | ||
| EHR work queue | 52 | 26.5 |
| Secure email | 97 | 49.5 |
| Other | 20 | 10.2 |
| I do not receive notifications as part of my job | 25 | 12.8 |
| Owner of organization | ||
| Physicians | 17 | 8.7 |
| Non-physician managements in your group | 31 | 15.8 |
| Hospital, hospital system or healthcare system | 14 | 7.1 |
| Health Maintenance Organization (HMO) or other insurance entity | 10 | 5.1 |
| Federally-Qualified Health Center (FQHC)/Community Health Center (CHC) | 20 | 10.2 |
| Solo practice | 13 | 6.6 |
| Some other entity such as a government entity | 55 | 28.1 |
| Number of facilities under operation by organization | ||
| 1 | 35 | 17.9 |
| 2 | 10 | 5.1 |
| >3 | 104 | 53.1 |
| Do not know | 8 | 4.1 |
| Organization description | ||
| Mainly primary care providers | 29 | 14.8 |
| Multispecialty group (specialists and primary care physicians) | 22 | 11.2 |
| Mainly nonprimary care specialists | 41 | 20.9 |
| Other | 65 | 33.2 |
| Organization has… | ||
| Care managers | 142 | 72.5 |
| Social workers | 101 | 51.5 |
| Patient navigators | 52 | 26.5 |
| Health coaches | 46 | 23.5 |
| Notification services | ||
| Type of notifications organization receives… | ||
| Any clinical event | 54 | 27.6 |
| ED encounters | 119 | 60.1 |
| Inpatient admissions | 110 | 56.1 |
| Patient types included in notifications… | ||
| All patients | 123 | 62.8 |
| High utilizers | 14 | 7.1 |
| Patients with chronic conditions | 18 | 9.2 |
| Home health patients | 19 | 9.7 |
| Behavioral health patients | 19 | 9.7 |
| Geriatric patients | 7 | 3.6 |
| Children/adolescents | 1 | 0.5 |
| Patient population | ||
| Mainly adult | 87 | 44.4 |
| Mainly pediatric | 5 | 2.6 |
| Both | 65 | 33.2 |
| Medicaid patient | ||
| None | 2 | 1 |
| Some | 22 | 11.2 |
| Quite a bit | 75 | 38.3 |
| All | 54 | 27.6 |
| Do not know | 5 | 2.6 |
| Person primarily responsible for event notification | ||
| Clinical staff (MD, DO, NP/RN/LPN, PA) | 57 | 29.0 |
| Other office staff/nobody specific | 90 | 52.5 |
Event notification services are not mutually exclusive.
Respondent perceptions of event notification services, organizational capacity, and indicators of use
| Factors/items |
| % |
| % |
| % |
|---|---|---|---|---|---|---|
| Perceived fit of event notifications | Disagree | Neutral | Agree | |||
| The administrative staff believe the organization alert services help them get their job done effectively. | 17 | 8.7 | 35 | 17.9 | 90 | 45.9 |
| The physicians/clinical staff in our organization believe the organization alert services are an essential component of high-quality care. | 11 | 5.61 | 32 | 16.3 | 83 | 42.4 |
| The leaders in our organization have emphasized the importance of the organization's alert services in high-quality care | 11 | 5.6 | 24 | 12.2 | 120 | 61.2 |
| Organization's alert services are clinically useful. | 7 | 3.6 | 19 | 9.7 | 131 | 66.8 |
| Organization alert services identify patients' healthcare encounters that our organization was not aware of. | 10 | 5.1 | 16 | 8.2 | 130 | 66.3 |
| As a result of organization alert services, we have identified clinical conditions we did not realize patients had. | 20 | 10.2 | 44 | 22.5 | 81 | 41.3 |
| As a result of organization alert services, we have identified patients who are high utilizers of medical services. | 12 | 6.1 | 22 | 11.2 | 120 | 61.2 |
| Our organization has effective written policies and procedures for responding to organization alerts. | 36 | 18.4 | 24 | 12.4 | 109 | 55.6 |
| Our organization has effective policies and procedures in place to respond to organization alerts arriving after normal business hours | 52 | 26.5 | 33 | 16.8 | 77 | 39.3 |
| Perceived organizational capacity | Disagree | Neutral | Agree | |||
| Our organization effectively manages patient information. | 3 | 1.5 | 13 | 6.6 | 146 | 74.5 |
| Our organization effectively transfers relevant patient information among staff members. | 6 | 3.1 | 11 | 5.6 | 145 | 73.9 |
| Our organization effectively integrates information across individual information records to learn more about our entire patient panel. | 7 | 3.6 | 38 | 19.4 | 117 | 59.7 |
| Our organization effectively leverages patient information to improve our services. | 3 | 1.5 | 31 | 15.8 | 128 | 65.3 |
| Workflow specificity | Never | Sometimes | Always | |||
| If we receive an alert that a subscribed patient is at the ED, we contact the ED while the patient is in the ED. | 57 | 29.1 | 42 | 21.4 | 58 | 29.6 |
| If we receive an alert that a subscribed patient is at the ED, we contact (by phone or in-person) the patient about their ED visit. | 21 | 10.7 | 25 | 12.8 | 112 | 57.1 |
| If we receive an alert that a subscribed patient has been admitted to the hospital, we contact the hospital while the patient is in the hospital. | 30 | 15.3 | 34 | 17.4 | 94 | 47.9 |
| If we receive an alert that a subscribed patient has been admitted to the hospital, we contact (by phone or in person) the patient about their hospitalization. | 15 | 7.7 | 21 | 10.7 | 123 | 62.8 |
| Consent procedures | Disagree | Neutral | Agree | |||
| Obtaining patient consent is a serious barrier to subscribing to patient alerts. (R) | 37 | 18.9 | 29 | 14.8 | 85 | 43.4 |
| Our organization has effective procedures for obtaining our patients' consent for inclusion in the RHIO's alert services. | 5 | 2.6 | 8 | 4.1 | 140 | 71.4 |
| Patients have difficulty understanding consent for alerts. (R) | 73 | 37.2 | 43 | 21.9 | 31 | 15.8 |
| Most patients who are asked for consent for alerts refuse to grant consent. (R) | 127 | 64.8 | 12 | 6.1 | 12 | 6.1 |
| Administering consent for alerts represents additional workload for our organization. (R) | 53 | 27.0 | 37 | 18.9 | 65 | 33.2 |
| Event notification characteristics | Disagree | Neutral | Agree | |||
| The organization alert service does not provide enough information. (R) | 43 | 21.9 | 40 | 20.4 | 70 | 35.7 |
| We often receive organization alerts for patients that are not ours. (R) | 93 | 47.5 | 17 | 8.7 | 35 | 17.9 |
| The information received from the organization alert service is clear and understandable. | 21 | 10.7 | 40 | 20.4 | 93 | 47.5 |
| The number of organization alerts our organization receives exceeds what we can effectively manage. (R) | 90 | 45.9 | 30 | 15.3 | 30 | 15.3 |
| We receive too many organization alerts to easily focus on most important ones. (R) | 91 | 46.4 | 30 | 15.3 | 31 | 15.8 |
| Care quality | Disagree | Neutral | Agree | |||
| Organization alert services have improved our ability to provide high quality of care | 12 | 6.1 | 25 | 12.8 | 124 | 63.3 |
| Organization alert services have improved our efficiency. | 15 | 7.6 | 34 | 17.4 | 112 | 57.1 |
| Organization alert services have improved patient satisfaction. | 18 | 9.2 | 82 | 41.8 | 61 | 31.1 |
| Organization alert services have improved communication with our patients. | 10 | 5.1 | 30 | 15.3 | 121 | 61.7 |
| Organization alert services have improved our ability to obtain information about our patients from other organizations. | 18 | 9.2 | 28 | 14.3 | 115 | 58.7 |
| Care coordination | Disagree | Neutral | Agree | |||
| Organization alert services facilitate our patients' transitions across different settings of care. | 11 | 5.6 | 37 | 18.9 | 103 | 52.6 |
| Organization alert services have improved our ability to coordinate care. | 10 | 5.1 | 21 | 10.7 | 125 | 63.8 |
| Organization alert services have prompted changes in care for many of our patients. | 16 | 8.2 | 54 | 27.6 | 76 | 38.8 |
| Organization alert services have improved communication with other providers. | 20 | 10.2 | 48 | 24.5 | 83 | 42.4 |
| Organization alert services help us create a comprehensive medical record for all of our patients. | 14 | 7.1 | 43 | 21.94 | 93 | 47.5 |
On a 5-point scale: 1, 2 = Disagree; 3 = Neutral; 4, 5 = Agree.
On a 5-point: 1, 2 = Never; 3 = Sometimes; 4, 5 = Always.
(R), reverse scored for analysis.
Associations between perceived respondent and organizational characteristics and perceived care quality and care coordination
| Care quality | Care coordination | |||
|---|---|---|---|---|
| Unadjusted (95% CI) | Adjusted (95% CI) | Unadjusted (95% CI) | Adjusted (95% CI) | |
| Perceived fit of event notifications | 0.561 (0.429–0.692) | 0.465 (0.321–0.608) | 0.643 (0.513–0.775) | 0.575 (0.432–0.717) |
| Perceived organizational capacity | 0.020 (−0.101–0.141) | −0.014 (−0.149–0.121) | 0.024 (−0.097–0.145) | 0.013 (−0.123–0.148) |
| Workflow specificity | 0.228 (0.096–0.361) | 0.238 (0.077–0.398) | 0.749 (−0.051–0.201) | 0.081 (−0.075–0.237) |
| Consent procedures | −0.086 (−0.219–0.047) | −0.038 (−0.186–0.111) | −0.007 (−0.135–0.122) | 0.025 (−0.119–0.169) |
| Event notification characteristics | 0.039 (−0.092–0.170) | 0.043 (−0.100–0.187) | 0.008 (−0.119–0.135) | −0.004 (−0.143–0.135) |
| Respondent | ||||
| Organization respondents | ||||
| Clinician (physician, nurse, PA) | 0.180 (−0.256–0.617) | −0.136 (−0.569–0.297) | ||
| Care manager | 0.090 (−0.273–0.454) | 0.289 (−0.071–0.650) | ||
| Managerial | Ref | Ref | ||
| Other | −0.009 (−0.330–0.311) | −0.022 (−0.340–0.296) | ||
| Gender | ||||
| Male | 0.341 (0.022–0.659) | 0.297 (−0.022–0.616) | ||
| Female | Ref | Ref | ||
| Organizational | ||||
| Number of clinics/facilities | ||||
| 1 | 0.075 (−0.212–0.362) | 0.007 (−0.277–0.291) | ||
| 2 | −0.262 (−0.756–0.232) | −0.304 (−0.795–0.187) | ||
| ≥3 | Ref | Ref | ||
| Don't know | −0.143 (−0.704–0.418) | −0.138 (−0.693–0.418) | ||
| Organization description | ||||
| Primary care providers | Ref | Ref | ||
| Multispecialty providers | 0.027 (−0.414–0.467) | 0.266 (−0.171–0.702) | ||
| Mainly nonprimary care specialists | 0.075 (−0.354–0.503) | 0.345 (−0.081–0.770) | ||
| Other | 0.053 (−0.333–0.440) | 0.184 (−0.199–0.567) | ||
| How event notifications are received by organization | ||||
| EHR work queue/Inbox | 0.180 (−0.256–0.617) | 0.035 (−0.247–0.316) | ||
| Secure email | Ref | Ref | ||
| Other | −0.302 (−0.715–0.110) | 0.136 (−0.274–0.546) | ||
| I don't directly receive event notifications as a part of my job | 0.169 (−0.210–0.549) | 0.242 (−0.136–0.619) | ||
P < 0.05;
P < 0.01;
P < 0.001.