| Literature DB >> 33261589 |
Brian Bongwong Tamfon1,2, Chanceline Bilounga Ndongo3, Serge Marcial Bataliack4, Marie Nicole Ngoufack2,5,6, Georges Nguefack-Tsague7,8.
Abstract
BACKGROUND: Management of health data and its use for informed-decision making is a challenging health sector aspect in developing countries. Monitoring and evaluation of health interventions for meeting health-related Sustainable Development Goals (SDGs), and Cameroon Health Sector Strategy (HSS) targets is facilitated through evidence-based decision-making and public health action. Thus, a routine health information system (RHIS) producing quality data is imperative. The objective of this study was to assess the RHIS in the health facilities (HFs) in Yaoundé in order to identify gaps and weaknesses and to propose measures for strengthening.Entities:
Keywords: Data analysis; Data and decision support needs; Data collection and processing; Data dissemination; Data quality assurance; Data use; Health information management; Information and communication technology; Management and governance
Year: 2020 PMID: 33261589 PMCID: PMC7709293 DOI: 10.1186/s12911-020-01351-3
Source DB: PubMed Journal: BMC Med Inform Decis Mak ISSN: 1472-6947 Impact factor: 2.796
Socio-professional characteristics of respondents
| Variable | Count | Percentage (%) |
|---|---|---|
| Age (years) | ||
| < 30 | 25 | 22.5 |
| 31–40 | 46 | 41.5 |
| 41–50 | 27 | 24.3 |
| > 50 | 13 | 11.7 |
| Sex | ||
| Female | 53 | 47.7 |
| Male | 58 | 52.3 |
| Professional qualification | ||
| Medical Doctor | 12 | 10.8 |
| Nurse and Nurse assistant | 66 | 59.5 |
| Midwife and assistant | 7 | 6.3 |
| Lab technician | 9 | 8.1 |
| Health administrator | 4 | 3.6 |
| Specialised nurse | 6 | 5.4 |
| Others | 7 | 6.3 |
| Function | ||
| Head of HF | 50 | 45.0 |
| General Supervisor | 17 | 15.4 |
| Ward Charge | 20 | 18.0 |
| Statistician/data manager | 24 | 21.6 |
Fig. 1Level of actions needed per domain of the RHIS of HFs in the City of Yaoundé
Fig. 2Level of adequate functioning of the subdomains of the RHIS of HFs in the City of Yaoundé
Fig. 3Level of actions needed per domain and subdomain of the RHIS of HFs in the City of Yaoundé
Fig. 4Overall Health facility and community RHIS by domain of the health districts
Proposed strengthening actions for management and governance
| Subdomains | Proposed strengthening measures |
|---|---|
| Policies and planning | Review the legislation and regulation Define clearly the roles and responsibilities of stakeholders at all pyramidal levels and disseminate to all HFs, especially private HFs during their creation Develop and disseminate a procedure manual and appropriate data management guidelines Ensure coordination between stakeholders at the district level Include stakeholders in the data validation process |
| Management | Harmonize the various Standard Operating Procedures (SOP) between stakeholders Train and post the personal in charge of monitoring and evaluation (M&E) Introduce performance-based financing (PBF) in M&E activities Produce and disseminate supervision guidelines to all stakeholders Enforce the implementation of the already existing supervision action plans Update the Master facility list (MFL) to include service domains and unique identifier codes for all HFs Consider regular trimestral update by the districts and a general census every 5 years to update the MFL |
| Human resources | Define clearly in the procedure manual the various positions and the competencies of staff required at every level Identify the various required staffs and then post according to their competencies Develop and validate a costed work force training plan for pre- and in-service training Standardise the training curriculum and modules among training institutions in the health sector Harmonise staff training data bases between the Regional authorities and partners Use staff management software to manage pre- and in-service training of staff |
Proposed data and decision support needs strengthening interventions
| Subdomains | Proposed strengthening measures |
|---|---|
| Data needs | Develop a regional data dictionary aligning with international standards Standardise data on mortality to be collected by all HFs Introduce the use of the international certificate of cause of death by all facilities to collect data on causes of death Train health professionals on the use of the international certificate of cause of death Introduce coding of cause of death (DHIS 2 start-up mortality list) into DHIS 2, and train staff on the coding of cause of death Introduce the use of verbal autopsy (VA) to investigate community deaths of unknown causes Train targeted HF and community staff to conduct VA Put in place review committees to analyse the cases of deaths of unknown causes Sign contracts with community workers and compensate them accordingly Enforce the sensitisation of stakeholders on the surveillance of epidemic prone diseases Equip the national laboratory to confirm the diagnosis of detected cases at the regional level |
| Data standards | Widely disseminate community-based information guideline to all HFs and community agents Intensify efforts to harmonise indicators between partners Integrate all national classifications and data collection forms into DHIS 2 Ensure participation of all stakeholders (end users inclusive) in the evaluation and update of the HF and community HIS Enforce regular monthly meetings between stakeholders to discuss ways to render routine data more relevant |
Proposed strengthening measures for the domain data collection and processing
| Subdomains | Proposed strengthening measures |
|---|---|
| Collection and Management of Individual Client Data | Gradually and steadily introduce patient electronic files into DHIS 2 to standardise the collection of individual client data across all implementing partners Train district staffs in the use of DHIS 2, and ensure that the district staff trains their respective staff Put suitable video training tutorials at the disposal of HFs Produce and disseminate data management guidelines according to DHIS 2 indicators |
| Collection, Management and Reporting of Aggregated Facility Data | Harmonise data compilation among implementing partners Ensure regular follow-up of reporting of activities to improve on completeness and timeliness Train staff on the techniques of physical and electronic records archiving Develop a plan to update, produce and distribute data management tools (registers, compilation forms and DHIS 2) Collect data from personal computers of staffs and store them according to national data storage policies |
| Data quality assurance | Develop and disseminate a standardised data quality assurance plan to all actors Enforce the implementation of data quality norms, especially at the HF level Ensure that findings from data quality assessments are published Hold regular data quality validation and review meetings with all stakeholders before forwarding the data Introduce data quality checks into DHIS2 at all levels |
| Information and communication technology | Update ICT framework and define needs of HFs at all the levels Improve on the stability and simplicity of the android version of DHIS 2 for remote areas Ensure better internet and electricity coverage to remote areas to facilitate aggregated facility data reporting |
Proposed strengthening actions for data analysis, dissemination and use
| Subdomains | Proposed strengthening measures |
|---|---|
| Analysis | Collaborate with local research and academic institutions to conduct analytical reviews of HF and community-based data Standardise and diffuse SOPs on data analysis, dissemination and use |
| Dissemination | Produce summaries of key finding (bulletins) every 3 to 6 months and distribute through mass media to all stakeholders Make use of dashboards and summary charts to convey information to target populations accordingly |
| Data demand and use | Sensitise and train clinical staff, facility managers and local level decision-makers on the use of information for monitoring their activities Ensure that HF and community-based information is used in health sector planning Render managers of RHI autonomous in defining their interventions and data needs and implement them |