Cardiovascular risk factor documentation and management in primary care electronic medical records among people with schizophrenia in Ontario, Canada: retrospective cohort study.

OBJECTIVES: In order to address the substantial increased risk of cardiovascular disease among people with schizophrenia, it is necessary to identify the factors responsible for some of that increased risk. We analysed the extent to which these risk factors were documented in primary care electronic medical records (EMR), and compared their documentation by patient and provider characteristics.
DESIGN: Retrospective cohort study.
SETTING: EMR database of the University of Toronto Practice-Based Research Network Data Safe Haven. PARTICIPANTS: 197 129 adults between 40 and 75 years of age; 4882 with schizophrenia and 192 427 without. PRIMARY AND SECONDARY OUTCOME MEASURES: Documentation of cardiovascular disease risk factors (age, sex, smoking history, presence of diabetes, blood pressure, whether a patient is currently on medication to reduce blood pressure, total cholesterol and high-density lipoprotein cholesterol).
RESULTS: Documentation of cardiovascular risk factors was more complete among people with schizophrenia (74.5% of whom had blood pressure documented at least once in the last 2 years vs 67.3% of those without, p>0.0001). Smoking status was not documented in 19.8% of those with schizophrenia and 20.8% of those without (p=0.0843). Factors associated with improved documentation included older patients (OR for ages 70-75 vs 45-49=3.51, 95% CI 3.26 to 3.78), male patients (OR=1.39, 95% CI 1.33 to 1.45), patients cared for by a female provider (OR=1.52, 95% CI 1.12 to 2.07) and increased number of encounters (OR for ≥10 visits vs 3-5 visits=1.53, 95% CI 1.46 to 1.60).
CONCLUSIONS: Documentation of cardiovascular risk factors was better among people with schizophrenia than without, although overall documentation was inadequate. Efforts to improve documentation of risk factors are warranted in order to facilitate improved management. © Author(s) (or their employer(s)) 2020. Re-use permitted under CC BY-NC. No commercial re-use. See rights and permissions. Published by BMJ.

This study analyses data from the University of Toronto Practice-Based Research Network Data Safe Haven, one of the world’s largest primary care electronic medical record databases.

It uses deidentified data from primary care charts to identify cardiovascular disease risk factors.

Strengths of the study include the sample size and the breadth of data included, from approximately 400 primary care clinics in Ontario, Canada.

Weaknesses include possible missing data resulting from the process of transferring data from primary care charts into a deidentified database, and the fact that the clinics included in the database are mainly urban and suburban academic clinics; these results may not necessarily be generalisable to all primary care settings.

Introduction

High-quality, comprehensive data are needed to understand health and how to improve it. Risk factors must be known and documented so that interventions can be planned and implemented.

One of the key challenges in primary care research has been the availability and quality of data. When Julian Tudor Hart conducted research on patients accessing care in his practice in Wales in the 1970s, it required laboriously searching through individual paper charts to collect necessary data.1 Today, electronic medical records (EMR) are widely used and can facilitate instant searches at the practice level as well as at local and national levels through databases that aggregate data from multiple practices. However, several studies have demonstrated that important data—for example, regarding cardiovascular risk factors such as smoking and whether someone has a diagnosis of hypertension—remain incomplete.2 3

People with serious mental illnesses, particularly those with schizophrenia, die 8–10 years earlier than those without these conditions.4 5 This is primarily due to higher rates of cardiovascular disease (CVD).5–7 While the long-term metabolic effects of antipsychotic medications used to treat schizophrenia are unclear, their use is associated with increased weight and blood glucose.8 9 Patients may also face challenges with self-care or accessing appropriate medical care.10 To date, there is sparse evidence about how to improve physical health status in these patients; a recent review of ‘collaborative care’ where both physical and mental health are attended to for these patients did not find any evidence of reductions in CVD risk.11

The primary prevention of CVD includes addressing risk factors such as tobacco use and hypertension; these are commonly managed in primary care. This is particularly true for people with serious mental illness, who are seen more frequently by family physicians than by psychiatrists.12 The prevalence of schizophrenia in the general adult population is 1%–3%, making it a relatively common condition.13 14 The prevalence and frequency of interaction strongly supports the important role played by family medicine in reducing the risk of CVD for people with mental illness. To do this effectively it is necessary to understand what that risk is and what variables should be focused on.

As a first step in establishing patients’ physical health status and identifying who to target for interventions to improve health, it is necessary to understand their health status. Whether data completeness concerns regarding CVD risk are general to all patients or whether they are more pronounced among those with serious mental illness is unknown.

Our study objectives were: to describe documentation of CVD risk factors (high-density lipoprotein (HDL), low-density lipoprotein, total cholesterol; blood pressure; smoking status) among patients with and without schizophrenia; and to explore patient and provider characteristics associated with sufficient documentation of these risk factors to calculate the Framingham Risk Score for patients with schizophrenia.

Methods

This is an observational retrospective cohort study design. We applied the Strengthening the Reporting of Observational Studies in Epidemiology checklist for reporting observational studies.15

Setting and data sources

We used data from the University of Toronto Practice-Based Research Network (UTOPIAN) Data Safe Haven, a primary care EMR database; data extracted as of 1 April 2018 were used for this project.16 The UTOPIAN Data Safe Haven contains EMR records from over 550 000 patients who access care in primary care practices in the Greater Toronto Area in Ontario, Canada. Physicians have consented to the provision of deidentified data, housed in a secure environment. These data are used for quality improvement and research purposes. The UTOPIAN database includes validated definitions for eight long-term conditions: osteoarthritis, diabetes, epilepsy, parkinsonism, dementia, hypertension, chronic obstructive pulmonary disease, depression.17 18 Neighbourhood-level income quintiles are also available from patient residential postal codes using Statistics Canada’s Postal Code Conversion Files.19 20

Study population

We included patients 40–75 years of age because Canadian guidelines recommend regular screening for CVD risk in this age range. There is no clear consensus on the recommended interval for screening, which varies from yearly to every 5 years.21–23 Guidelines suggest yearly CVD risk assessment for patients with schizophrenia24; however, these are not routinely followed in primary care practice and this increased frequency is consensus based and not necessarily supported by strong evidence. We therefore chose to look at a 2-year interval in which screening could have taken place, recognising that there may be some patients for whom it may be appropriate to screen less often. The most commonly used CVD risk assessment tool in Canadian primary care practice is the Framingham Risk Calculator,25 which includes the following items: (1) age, (2) sex, (3) smoking history, (4) presence of diabetes, (5) systolic blood pressure (SBP), (6) whether a patient is currently on medication to reduce blood pressure, (7) total cholesterol, and (8) HDL cholesterol. This is a validated risk stratification tool that establishes a patient’s risk of developing CVD (including coronary death, myocardial infarction, coronary insufficiency, angina, ischaemic stroke, haemorrhagic stroke, transient ischaemic attack, peripheral artery disease, heart failure) within the next 10 years. It is valid for patients 30–74 years of age.25

We identified patients who were 40–75 years of age as of 31 March 2018. We limited our cohort definition to those who had at least three primary care visits in the 2-year period between 1 April 2016 and 31 March 2018. To identify outcomes we looked at whether people had CVD risk factors as outlined above documented at least once in the above period. This definition ensured that we included patients likely to be routinely followed by the providers whose records are included in the database, and is consistent with our usual approach for studies using this database. We identified patients with schizophrenia using the same definition used in a previous study using the same database, using a combination of encounter diagnoses used for billing purposes as well as documentation of the condition in the EMR.26

Statistical analysis

We compared the documentation of CVD risk factors included in the Framingham Risk Calculator between those with and without schizophrenia using a χ2 test. P values derived from multiple hypothesis tests were adjusted using false discovery rates. In particular, the CVD risk factors included: HDL cholesterol, SBP, total cholesterol measured in the last 2 years of study follow-up and whether smoking status had ever been recorded. The relationship between the complete documentation of all Framingham elements was also assessed with respect to patient characteristics (age, sex, number of encounters in 2 years of study follow-up, diagnosis of schizophrenia, most recent body mass index (BMI) in the last 2 years of study follow-up), provider characteristics (age, sex) and geographical characteristics (income quintiles, rurality). A mixed-effects multilevel logistic regression was used to estimate unadjusted and adjusted ORs for the complete documentation of all Framingham elements (ie, calculable Framingham Score). Providers were specified as a random effect in the regression model.

All statistical analyses were generated using SAS software V.9.4 M4 (SAS Institute). A fixed nominal level of 0.05 was used to determine statistical significance in this study.

Patient and public involvement

There was no patient and public involvement in the design or conduct of this study.

Results

Cohort generation

Data from 376 physicians practising in 96 different clinic sites were included. In total, 197 309 patients were identified with age between 40 and 75 years old (as of 31 March 2018), recorded sex and had at least three visits in the 2 years of interest (figure 1). Out of 197 309 patients, 83 064 (40.4%) had adequate data to calculate a Framingham Risk Score using the most recent data available for HDL, SBP, and total cholesterol in the last 2 years and smoking status ever recorded. Of these, 4882 patients met the definition of schizophrenia and 2201 (43.8%) of these patients with schizophrenia had complete documentation to calculate the Framingham Risk Score.

Figure 1

Distribution of Framingham risk factors among patients with and without schizophrenia. UTOPIAN, University of Toronto Practice-Based Research Network.

Individual Framingham data elements

We compared the presence of individual Framingham elements between 4882 patients with schizophrenia and 192 427 patients without, over a 2-year lookback window (1 April 2016 to 31 March 2018) (table 1). Framingham elements were documented more completely among those with schizophrenia: 25.5% of those with schizophrenia and 32.7% of those who had no documented blood pressure readings over the last 2 years (p<0.0001). 39.2% of those with schizophrenia and 42.1% of those without did not have any cholesterol readings (p<0.0001). There was no difference in documentation of smoking status between the two groups (p=0.084), with documentation missing in approximately 20% of all charts.

Table 1

Distribution of Framingham factors among patients with and without schizophrenia

	Schizophrenia				P value*
	No		Yes
	n	Column %	n	Column %
Age range (years)
40–44	28 574	14.80	700	14.30	–
45–49	29 137	15.10	753	15.40
50–54	30 939	16.10	784	16.10
55–59	31 790	16.50	832	17.00
60–64	27 061	14.10%	707	14.50
65–69	22 430	11.70%	588	12.00
70–75	22 496	11.70%	518	10.60
Sex
Female	106 841	55.50	2539	52.00	–
Male	85 586	44.50	2343	48.00
HDL level (mmol/L)
Missing	79 437	41.30	1842	37.70	<0.0001
0–0.89	8565	4.50	375	7.70
0.9–1.19	27 925	14.50	866	17.70
1.2–1.29	11 006	5.70	272	5.60
1.3–1.59	28 313	14.70	703	14.40
1.60+	37 181	19.30	824	16.90
Total cholesterol (mmol/L)
Missing	81 073	42.10	1916	39.20	<0.0001
0–4.09	25 388	13.20	865	17.70
4.1–5.19	39 801	20.70	1068	21.90
5.2–6.19	30 009	15.60	663	13.60
6.2–7.19	11 225	5.80	252	5.20
7.2+	4931	2.60	118	2.40
Systolic blood pressure (mm Hg)
Missing	62 934	32.70	1245	25.50	<0.0001
120 or less	42 293	22.00	1445	29.60
120–129	36 752	19.10	940	19.30
130–139	28 764	14.90	725	14.90
140–149	14 043	7.30	350	7.20
150–159	5752	3.00	124	2.50
160 or more	1889	1.00	53	1.10
Smoking status
Missing	40 109	20.80	968	19.80	0.0843
Non-smoker	125 796	65.40	2633	53.90
Smoker	26 522	13.80	1281	26.20
Type 2 diabetes mellitus
No	168 151	87.40	3953	81.00	–
Yes	24 276	12.60	929	19.00
Antihypertensive medication
No	140 415	73.00	3486	71.40	–
Yes	52 012	27.00	1396	28.60
Total	192 427	100.00	4882	100.00	–

*P values compare the proportion of missing data and non-missing data with respect to schizophrenia (using Χ2 test with false discovery rate).

HDL, high-density lipoprotein.

Patient, provider and geographical characteristics as predictors of calculable Framingham Score

Individual patient characteristics between those who had complete documentation of Framingham Score factors and those who did not are found in tables 2 and 3. Unadjusted and adjusted ORs for the complete documentation of Framingham Score are found in online supplemental tables S1 and S2.

Patients with schizophrenia did not have decreased adjusted odds for the complete documentation of all Framingham score factors as compared to patients without schizophrenia (OR=0.90, 95% CI 0.79 to 1.01, p=0.10) (figure 2). The adjusted odds for the complete documentation of Framingham factors increased with respect to the patient’s age (70–75 years vs 40–44 years, OR=3.51, 95% CI 3.26 to 3.78). Male patients had increased adjusted odds of calculable Framingham score as compared with female patients (male vs female, OR=1.39, 95% CI 1.33 to 1.45). An increase in the BMI level was associated with an increase in adjusted odds for calculable Framingham score (obese class III vs underweight, OR=2.00, 95% CI 1.66 to 2.43) (table 3). An increase in the total number of encounters also led to increased adjusted odds for the complete documentation of Framingham factors (more than 10 visits vs 3–5 visits in the last 2 years, OR=1.53, 95% CI 1.46 to 1.60).

Figure 2

Adjusted ORs for calculable Framingham Score using random-effects multilevel logistic regression model. BMI, body mass index.

Table 3

Calculable Framingham Score with respect to patient, provider and geographical characteristics

	Calculable Framingham Score				Total
	No		Yes
	n	Row %	n	Row %	n
Schizophrenia
No	111 564	58.00	80 863	42.00	192 427
Yes	2681	54.90	2201	45.10	4882
BMI level (kg/m2)
Missing	84 398	77.70	24 206	22.30	108 604
18.4 or less (underweight)	378	42.90	503	57.10	881
18.5–24.9 (normal)	9191	38.60	14 619	61.40	23 810
25–29.9 (overweight)	10 622	32.60	21 935	67.40	32 557
30–34.9 (obese class I)	5847	30.50	13 331	69.50	19 178
35–39.9 (obese class II)	2306	30.40	5279	69.60	7585
40 or more (obese class III)	1503	32.00	3191	68.00	4694
Encounters (n)
Missing	42 673	86.00	6952	14.00	49 625
3–5 visits	25 915	58.60	18 311	41.40	44 226
6–9 visits	19 861	48.80	20 830	51.20	40 691
≥10 visits	25 796	41.10	36 971	58.90	62 767
Income quintiles
Missing	14 795	58.90	10 326	41.10	25 121
1	15 851	58.70	11 162	41.30	27 013
2	15 883	58.30	11 348	41.70	27 231
3	17 118	58.20	12 281	41.80	29 399
4	20 810	57.80	15 221	42.20	36 031
5	29 788	56.70	22 726	43.30	52 514
Region
Missing	2284	73.60	819	26.40	3103
Rural	11 590	59.70	7833	40.30	19 423
Urban	100 371	57.40	74 412	42.60	174 783
Provider age (years)
Missing	5880	50.60	5741	49.40	11 621
29–39	21 926	54.10	18 618	45.90	40 544
40–49	23 203	58.40	16 550	41.60	39 753
50–59	29 127	55.90	22 943	44.10	52 070
60+	34 109	64.00	19 212	36.00	53 321
Provider sex
Female	52 950	54.20	44 655	45.80	97 605
Male	61 295	61.50	38 409	38.50	99 704
Total	114 245	57.90	83 064	42.10	197 309

BMI, body mass index.

Patients residing in urban regions had higher adjusted odds for the complete documentation of Framingham factors as compared with patients residing in rural regions (OR=1.08, 95% CI 1.02 to 1.16). However, no significant differences in adjusted ORs were detected across the five levels of income quintiles (1 vs 5, OR=0.97, 95% CI 0.91 to 1.03, p=0.43). Female physicians had increased adjusted odds for the complete documentation of Framingham factors as compared with male physicians (OR=1.52, 95% CI 1.12 to 2.07). However, provider age did not contribute to increased or decreased adjusted odds for calculable Framingham Score (29–39 years vs 60+ years, OR=1.49, 95% CI 0.98 to 2.26, p=0.08).

Discussion

In this study of primary care EMRs from the UTOPIAN, we found better documentation of cardiovascular risk factors among people with schizophrenia as opposed to those without the condition. However, overall documentation was inadequate.

Other studies on preventive health for people with schizophrenia, such as those addressing cancer screening, have found lower rates of preventive care when compared with the general population.27 We actually found more complete documentation of some risk factors among people with schizophrenia when compared with those without, such as blood pressure. There are various recommendations for frequency of CVD risk screening in the general population; for example, Allan et al suggested every 5 years for men over 40 and women over 50.23 More complete documentation of risk factors would be expected based on guidelines suggesting more frequent CVD risk assessment among people who are on antipsychotic medication.14 To some extent, the present study demonstrates a promising finding, suggesting that patients with schizophrenia are receiving at least as good care from this perspective as those without the condition. It is, however, quite concerning that there are substantial gaps in documentation of particular risk factors such as smoking cessation. Nearly 20% of patients did not have smoking status documented in the chart. We suggest that if it is not documented, then it is extremely unlikely that smoking cessation has been addressed at a primary care visit. Smoking is highly prevalent among people with schizophrenia; Canadian estimates range from 47%28 to 78%.29 There are many effective interventions to support patients with schizophrenia to stop smoking.30 It is therefore essential to document smoking status for all patients with schizophrenia and to make smoking cessation a priority. We found several factors associated with what we assessed to be ‘appropriate’ documentation of risk factors sufficient for cardiovascular risk assessment, such as increasing number of clinical encounters, male sex, as well as increasing BMI and age.

Limitations of this study include the use of EMR data, which is known to have deficiencies around data quality and completeness.31 32 UTOPIAN, as part of the Canadian Primary Care Sentinel Surveillance Network, is disproportionally comprised of more providers in academic practices and has an older population than the Canadian average.33 These findings therefore may not be generalisable to all Canadian primary care settings. UTOPIAN contains data from multiple EMR vendors and as a consequence there is the possibility that some data may be missing as a result of errors in database formation; these data are extracted with the best available approaches and regular data cleaning attempts to minimise these errors. Other studies have found some deficiencies, particularly related to documentation of health conditions, in EMR data in the Canadian setting.3 There are no Canadian national standards for necessary elements of EMR documentation in primary care. In Ontario, laboratory results enter most physicians’ EMRs through the Ontario Laboratory Information System34 which is an automatic process, reducing the extent to which documentation is incomplete because of provider error. Primary care providers therefore receive test results from all other providers involved in a patient’s care, making primary care records an appropriate location to assess these parameters. Our focus on ‘documentation’ in this study is as a result of the practical principle that if something is not documented, it cannot be acted on; therefore, data documentation and completeness are being taken as a proxy for their consideration in clinical decision-making. We acknowledge that this approach may result in ‘overestimation’ of the extent to which CVD risk screening is occurring for patients with schizophrenia. It is possible to have all of the Framingham items documented in the medical record but not to have brought them together to estimate overall cardiovascular risk. However, given the primary conclusion that cardiovascular risk screening is inadequate in this sample, the study methods biasing towards ‘overestimation’, if anything, support this main finding. It is not possible from the data considered in this study to ascertain whether a provider has attempted to intervene towards smoking cessation, or whether someone has addressed blood pressure management. There are other risk stratification approaches available both for the general population (such as QRISK235) and specifically for people with serious mental illness (PRIMROSE36). We chose to focus on the Framingham assessment because it is the most commonly used in Canadian primary care and therefore would be most relevant to the study context.

In summary, we found slightly more complete documentation of cardiovascular risk factors and their management among people with schizophrenia as opposed to those without this condition. However, overall documentation of these risk factors remains incomplete. Adequate CVD risk assessment is essential to identifying and addressing risk factors, particularly among people with schizophrenia who have much higher mortality from CVD (and other conditions) than the general public. Efforts should be undertaken in primary care to improve data completeness and CVD risk assessment and management.

Table 2

Calculable Framingham Score with respect to individual Framingham factors

	Calculable Framingham Score				Total
	No		Yes
	n	Row %	n	Row %	n
Age range (years)
40–44	21 922	74.90	7352	25.10	29 274
45–49	20 367	68.10	9523	31.90	29 890
50–54	19 024	60.00	12 699	40.00	31 723
55–59	18 106	55.50	14 516	44.50	32 622
60–64	14 143	50.90	13 625	49.10	27 768
65–69	10 565	45.90	12 453	54.10	23 018
70–75	10 118	44.00	12 896	56.00	23 014
Sex
Female	63 352	57.90	46 028	42.10	109 380
Male	50 893	57.90	37 036	42.10	87 929
HDL level (mmol/L)
Missing	81 279	100.00	–	–	81 279
0–0.89	2408	26.90	6532	73.10	8940
0.9–1.19	7973	27.70	20 818	72.30	28 791
1.2–1.29	3092	27.40	8186	72.60	11 278
1.3–1.59	8069	27.80	20 947	72.20	29 016
1.60+	11 424	30.10	26 581	69.90	38 005
Total cholesterol (mmol/L)
Missing	82 989	100.00	–	–	82 989
0–4.09	6336	24.10	19 917	75.90	26 253
4.1–5.19	11 400	27.90	29 469	72.10	40 869
5.2–6.19	8686	28.30	21 986	71.70	30 672
6.2–7.19	3167	27.60	8310	72.40	11 477
7.2+	1667	33.00	3382	67.00	5049
Systolic blood pressure (mm Hg)
Missing	62 874	98.00	1305	2.00	64 179
120 or less	18 185	41.60	25 553	58.40	43 738
120–129	14 338	38.00	23 354	62.00	37 692
130–139	10 431	35.40	19 058	64.60	29 489
140–149	5359	37.20	9034	62.80	14 393
150–159	2270	38.60	3606	61.40	5876
160 or more	788	40.60	1154	59.40	1942
Smoking status
Missing	41 077	100.00	–	–	41 077
Non-smoker	58 342	45.40	70 087	54.60	128 429
Smoker	14 826	53.30	12 977	46.70	27 803
Type 2 diabetes mellitus
No	105 354	61.20	66 750	38.80	172 104
Yes	8891	35.30	16 314	64.70	25 205
Antihypertensive medication
No	92 342	64.20	51 559	35.80	143 901
Yes	21 903	41.00	31 505	59.00	53 408
Total	114 245	57.90	83 064	42.10	197 309

HDL, high-density lipoprotein.