| Literature DB >> 31375823 |
Michael Katzman1, Jihye Kim2, Mark D Lesher2, Cory M Hale2, George D McSherry3, Matthew F Loser4, Michael A Ward4, Frendy D Glasser5.
Abstract
BACKGROUND: Documenting the actions and effects of an antimicrobial stewardship program (ASP) is essential for quality improvement and support by hospital leadership. Thus, our ASP tallies the number of charts reviewed, types of recommendations, how and to whom they were communicated, whether they were followed, and any effects on antimicrobial days of therapy. Here we describe how we customized the electronic medical record at our institution to facilitate our workflow and data analysis, while highlighting principles that should be adaptable to other ASPs.Entities:
Keywords: Antimicrobial stewardship; Cerner; PowerChart; electronic medical record; technology
Year: 2019 PMID: 31375823 PMCID: PMC6736129 DOI: 10.1093/ofid/ofz352
Source DB: PubMed Journal: Open Forum Infect Dis ISSN: 2328-8957 Impact factor: 3.835
Figure 1.Workflow for documentation, tracking, and reports. Computer-generated alerts are screened to identify charts to review for potential intervention (the number of alerts and charts screened out are not tallied). An antimicrobial stewardship program (ASP) form is created for any chart reviewed, and this form is potentially accessed 5 times (shaded and numbered boxes): (1) creation by the ASP pharmacist, (2) review by the ASP physician, (3) assessment by the pharmacist for acceptance of recommendations, (4) initial reconciliation by the pharmacist to record any antimicrobial days of therapy saved or added as a result of the recommendations, and (5) final reconciliation by the ASP physician to proof and finalize the form. Thick-bordered rectangles with an asterisk indicate 3 ways a form can reach final status.
Figure 2.The MPage. A mock-up of 2 rows from fictitious patients is shown. All information from each active ASP form is displayed in a single row. Underlined entries provide hyperlinks to the ASP form (1) and its associated patient chart (2). The category and the specific type of recommendation appear under Type of Recommendation (3), and if accepted also under Acceptance by Primary Team? (4). Rows that show “Completed” in the final 2 columns (5 and 6) are ready for final review by the ASP physician, which will remove that ASP form from this page and make its data available for cumulative reports. To enhance this reproduction, the Notes for ASP Team column is not shown and some text has been overwritten. Abbreviations: abx, antibiotics; AML, acute myeloid leukemia; ANC, absolute neutrophil count; ASP, antimicrobial stewardship program; F, female; M, male; MRN, medical record number; OOS, occasion-of-service financial number; pip/tazo, piperacillin-tazobactam.
Types of Recommendations
| Category and Recommendationa | Examplesb |
|---|---|
| Pharmacokinetics | |
| 1. Vancomycin dosing | “Should change from 1000 mg to 1500 mg at the same dosing interval” |
| 2. Aminoglycoside dosing | “Should change from extended-interval dosing to low-dose synergistic dosing” |
| 3. Other dosing | “Should increase the dose of cefepime for a central nervous system infection” |
| 4. IV to PO | Often for metronidazole, fluoroquinolones, or fluconazole |
| De-escalate | |
| 1. Stop all antibiotics | “No longer neutropenic or febrile and no evidence of infection” |
| 2. From double anaerobe antibiotics | “Should stop metronidazole if changing cefepime to piperacillin-tazobactam” |
| 3. From double GNR for positive culture | “Can stop ciprofloxacin and continue cefepime alone for the cultured |
| 4. From double Gram-positive for positive culture | “Can stop vancomycin and continue ceftriaxone alone for the cultured Strep” |
| 5. From empiric and no positive culture | “Can change to moxifloxacin to complete the course for improving pneumonia” |
| 6. To narrower antibiotics for a positive culture | “Can change from cefepime to ceftriaxone for the cultured |
| 7. Drug without indication or de-esc miscellaneous | “Can change piperacillin-tazobactam to cefazolin for nonpurulent cellulitis” |
| 8. From echinocandin to fluconazole | “Can change caspofungin to fluconazole for the cultured |
| Miscellaneous | |
| 1. Indication without drug | An organism cultured from a normally sterile site is not currently covered |
| 2. Better treatment | Changing to a carbapenem for an ESBL-producing |
| 3. Other | Request to document a fact or thought in a progress note |
| Suggest ID consult | |
| 1. Yes | “An infectious diseases consultation would help with this complex situation” |
Abbreviations: de-esc, de-escalate; ESBL, extended-spectrum beta-lactamase; GNR, Gram-negative rod; IV, intravenous; PO, per os (oral); Strep, Streptococcus.
aAs they appear on the Antimicrobial Stewardship Program form.
bPresented in quotes for examples of wording that might be used, or without quotes for comments about typical situations.
Tables and Associated Graphs in the Cumulative Reports (65 Total)
| Groups/Individual Tables and Graphsa | Data Displayed |
|---|---|
| Activities and outcomes | |
| 1. Chart reviews | Number of triaged out, not reconcilable, reconciled, and total charts; rate of charts with a rec to total charts reviewed; rate of nonreconcilable charts to charts with a rec |
| 2. Interventions | Number of recs and charts with a rec; rate of recs to charts with a rec |
| 3. Net antibiotic days saved | Antimicrobial days of therapy avoided or added and net days saved |
| Distribution of recommendation categories | |
| 1. Pharmacokinetics recs to total recs | Number and rate of pharmacokinetics recs to total recs |
| 2. Non-PK recs to total recs | Number and rate of non-PK recs to total recs |
| 3. De-escalate recs to total recs | Number and rate of de-escalate recs to total recs |
| 4. Miscellaneous recs to total recs | Number and rate of miscellaneous recs to total recs |
| 5. Suggest ID consult recs to total recs | Number and rate of suggest ID consult recs to total recs |
| Acceptance rates—overall and by category | |
| 1. Overall acceptance of recs | Number and rate of recs accepted to recs made |
| 2. Acceptance of PK recs | Number and rate of PK recs accepted to PK recs made |
| 3. Acceptance of non-PK recs | Number and rate of non-PK recs accepted to non-PK recs made |
| 4. Acceptance of de-escalate recs | Number and rate of de-escalate recs accepted to de-escalate recs made |
| 5. Acceptance of miscellaneous recs | Number and rate of miscellaneous recs accepted to miscellaneous recs made |
| 6. Acceptance of suggest ID consult recs | Number and rate of suggest ID consult recs accepted to suggest ID consult recs made |
| Communication of recommendations | |
| 1. Communicated to (absolute numbers) | Number of communications to attending, resident, APC, and pharmacist |
| 2. Communicated via (absolute numbers) | Number of communications made in person, by phone, or electronically |
| 3. Communicated to (relative numbers) | Percentage of communications to attending, resident, APC, or pharmacist |
| 4. Communicated via (relative numbers) | Percentage of communications made in person, by phone, or electronically |
| Acceptance rates for 16 types of recommendations | |
| 16 individual tables and graphs | Number and rate of acceptance for each of the 16 types of recs |
| Distribution of recommendations within their category | |
| 15 individual tables and graphsb | Number and rate of each type of rec to total recs in its category |
| Distribution of 16 types of recommendations globally | |
| 16 individual tables and graphs | Number and rate of each type of rec to total recs |
Abbreviations: APC, advanced practice clinician; ID, infectious diseases; PK, pharmacokinetics; recs, recommendations.
aExcept for the first item (chart reviews), does not include data from charts with a nonreconcilable recommendation.
bNot necessary for suggest ID consult recommendation (it is the only recommendation in its category and would always be 100%).
Figure 3.Chart reviews. Each chart opened for review reaches final status when it is characterized as triaged out without a recommendation, deemed not reconcilable, or its recommendations are reconciled (the first 3 data rows, as explained in the text). “Charts With a Recommendation” is the sum of “Not Reconcilable” and “Reconciled” charts, and “Total Charts” is the sum of all 3 categories. Data refer to the numbers of charts, not individual recommendations, and are shown for the years 2014–2017. The bottom 2 rows are ratios of the indicated data. Abbreviation: rec, recommendation.
Figure 4.Acceptance of recommendations. The number of recommendations accepted and made and the rates of acceptance (the ratio of the 2 columns) are shown for all 16 types of recommendations (A), the 8 recommendations in the de-escalate category (B), and the single de-escalate recommendation to stop all antibiotics (C). Data refer to individual reconcilable recommendations and are shown for the years 2014–2017. Abbreviations: abx, antibiotics; recs, recommendations.
Figure 5.Antibacterial usage. Total antibacterial (A) and fluoroquinolone (B) usage are shown as days of therapy per 1000 patient-days. The 2010 year serves as the baseline before the antimicrobial stewardship program began in April 2011. Daily review of all fluoroquinolone use began in November 2015, as indicated.