| Literature DB >> 30053036 |
Jane Doherty1, Lucy Gilson2,3, Maylene Shung-King2.
Abstract
The Oliver Tambo Fellowship Programme is convened by the School of Public Health and Family Medicine, University of Cape Town, South Africa. It is a health leadership training programme with a post-graduate Diploma at its core, supplemented by management seminars, mentorship and alumni networking. An external evaluation was conducted in 2015 for the period since 2008. This rapid, descriptive study made use of mixed methods-including a document review of existing Programme material (management reports, anonymized alumni's implementation project reports, exit interviews, field interviews and e-mailed questionnaires), a brief e-mailed questionnaire, and 18 semi-structured telephonic interviews conducted by the evaluator with Programme alumni, convenors and senior government line managers. Data were analysed according to indicators and associated criteria developed by the evaluator on the basis of the Programme's objectives, international experience, the nature of the South African health system and the particular philosophy of the Programme. The evaluation found that the Diploma offered a unique contribution. This is because it sought less to convey new technical knowledge, than to empower and galvanize students to become change agents in the complex settings of their workplaces. Reflective practice was an important part of this process. Alumni were able to point to a number of positive changes in their management practice and motivation, translating these into improved performance by their teams and more effective health services. Alumni also helped to build the capacity of their own and other staff, sharing the knowledge and skills they had gained through the Programme, and leading by example. However, the Programme found it difficult to arrange adequate mentorship or peer support for alumni once they returned to their workplaces, pointing to the need for human resource development units in government to become more active in supporting alumni and holding them accountable for improving practice.Entities:
Mesh:
Year: 2018 PMID: 30053036 PMCID: PMC6037070 DOI: 10.1093/heapol/czx155
Source DB: PubMed Journal: Health Policy Plan ISSN: 0268-1080 Impact factor: 3.344
Figure 1.The strategy of the OTF Programme in supporting effective leadership. Note: Clear boxes represent knowledge, skills and behaviours that leaders also need but which were not prioritized by the OTF Programme as they did not represent the core attributes of good leaders and were relatively easy to acquire through other training opportunities. Sources: compiled by the evaluator from various reports of the Oliver Tambo Fellowship Programme, and personal communications with course convenors
Assessment of the outputs of the OTF Programme
| Outputs (the production of graduates from the Programme, senior management seminars, and the activities of the mentoring and alumni networks) | ||
|---|---|---|
| Criteria | Indicators | Assessment |
| The Programme meets its overall objectives | The Programme regularly produces adequate numbers of graduates | ++ |
| The Programme has regular mentorship activities | + | |
| There is a regular programme of senior management seminars | + | |
| The alumni network has regular activities | + | |
| Graduates are satisfied with the Programme overall | +++ | |
| The overall structure and content of the Programme activities are appropriate | The Programme is well structured in that it a) transmits an appropriate range of knowledge and skills and b) provides an appropriate balance between theoretical and practical experience | +++ |
| Students are exposed to a range of learning opportunities | +++ | |
| There is an appropriate range of networking and mentorship activities | + | |
| Assessments are appropriate and marked fairly | +++ | |
| Teaching staff/supervisors/mentors have the appropriate knowledge and skills | Trainers have the appropriate knowledge and skills relating to the content of courses and seminars, and are skilled in appropriate teaching methods | +++ |
| Mentors have the appropriate knowledge and skills | + | |
| The convenor has good coordination skills | +++ | |
| Students feel able to get support when necessary | Lecturers make sufficient time available to their students and students feel comfortable approaching them for help | +++ |
| Students are able to get advice from lecturers while away from the University of Cape Town | ++ | |
| Mentors provide support to students in terms of their personal growth and problems, guide them through the training process and act as role models | + | |
| Students have good access to physical and other resources that support learning | Students have good access to computers, internet, relevant books and journals, and working spaces, and the University as a whole provides a supportive and enabling environment | +++ |
| The Programme is continually monitored and periodically evaluated | The Programme is monitored regularly by the Programme coordinators | +++ |
| A Board oversees the Programme | + | |
| The Programme is evaluated by external experts | +++ | |
| The Programme meets the needs of students | There is a high demand for the Programme amongst students and their institutions | ++ |
| Students actively seek out the Programme because of its key characteristics and ability to further their chosen careers | ++ | |
| The Programme meets the needs of employers | Employers recommend that their employees apply for the Programme | +++ |
| The Programme is aligned to country and regional capacity-building priorities | Students acquire knowledge and skills that are identified as scarce and important for health management | +++ |
| Government and donors acknowledge the Programme as relevant | +++ | |
| The Programme uses inputs wisely | The selection process targets students who are well-suited to the course | ++ |
| Students graduate within a reasonable time period | +++ | |
| Daily management of the course is efficient | +++ | |
| Alumni network coordination is efficient | (++) | |
| There is an efficient use of funds for mentorship and networking activities | (++) | |
| The Programme is likely to be able to continue | Students and their families are able to afford the costs of the Programme | +++ |
| The convenors are able to retain suitably qualified staff to co-ordinate the course, lecture, supervise and mentor | +++ | |
| The convenors are able to recover the staff and other costs associated with teaching and supervision | +++ | |
| There are funds and staff to continue the coordination of the OTF Programme | (+++) | |
Note: more ‘+’ signs indicate greater success in meeting a criterion (with a range from one to three ‘+’ signs), whereas brackets around a ‘+’ indicate that this indicator is difficult to assess given the complexity of the issue.
Assessment of the impacts of the OTF programme
| Impacts (how health services change as a result of the actions of alumni, and changes to the overall management capacity of the public health sector) | ||
|---|---|---|
| Criteria | Indicators | Assessment |
| Alumni impact positively on the performance of the health institutions in which they work | Health organisation’s management practices change through the transformational leadership provided by alumni | ++ |
| Health services improve as a result of interventions by alumni | ++ | |
| Health management and leadership capacity development is institutionalized in South Africa | Alumni build health management and leadership capacity within their own institutions (including training and mentoring young managers) | +++ |
| Alumni work collaboratively to build health management and leadership capacity across the public sector (including training or mentoring young managers, as well as fostering networking) | ++ | |
Note: more ‘+’ signs indicate greater success in meeting a criterion (with a range from one to three ‘+’ signs), whereas brackets around a ‘+’ indicate that this indicator is difficult to assess given the complexity of the issue.
Assessment of the outcomes of the OTF programme
| Outcomes (staff retention, how alumni felt as a result of the training they had received, and changes to on-the-job effectiveness of alumni) | ||
|---|---|---|
| Criteria | Indicators | Assessment |
| Alumni are recruited into and retained in the South African public health sector | Alumni find employment (or are promoted) as a result of the knowledge, skills, attitudes and behaviours developed through the Programme | +++ |
| Alumni are retained in South Africa | +++ | |
| Alumni are retained in their original provinces | +++ | |
| Alumni are retained in the public health sector | +++ | |
| Alumni are in jobs that have potential to impact on the health system | Alumni are in positions where they have influence over the functioning of the health system | +++ |
| Alumni are able to impact positively on the health system | Alumni feel empowered by the Programme to implement management transformation because they have:
greater understanding of the nature, requirements and responsibilities of a manager’s job generally, and of a public health manager’s job as a policy implementer awareness of their particular roles within the broader health system in supporting health system performance and delivering public value enhanced reflection on their management and leadership style and awareness of their limitations as a leader internalized a problem-solving and learning approach to their work, including the use of a range of technical tools better understanding of human behaviour and individual differences, and the importance of staff behaviour and attitudes in the performance of a facility improved persuasiveness in arguing for new interventions improved self-confidence and assertiveness in carrying out their managerial responsibilities recognition of their own limits and able to ask for advice and support resilient and able to persevere despite encountering obstacles | +++ |
| Graduates feel motivated to implement management transformation | +++ | |
| Graduates employ more effective leadership styles | Graduates demonstrate the following characteristics of transformational leadership:
greater focus on developing a guiding strategy and coordinating and motivating staff, rather than simple administration improved communication with colleagues and other staff increased and more effective involvement of team members in collaborative decision-making greater attention to developing sound interpersonal relationships with other policy actors and managing stakeholders strategically greater ease with initiating uncomfortable conversations innovative and practical responses to solving problems, including addressing implementation challenges on the ground consideration of the full range of factors contributing to a situation effectively delegate responsibilities and authorities to their subordinates they are able to give fair, objective and useful feedback on the performance of their staff | +++ |
| Alumni have an enhanced sense of personal pride and job satisfaction | Alumni feel proud of the changes they have made to their leadership styles | +++ |
| Alumni have received recognition from colleagues and line managers for their improved leadership | +++ | |
| Graduates enjoy their jobs | ( ++) | |
Note: more ‘+’ signs indicate greater success in meeting a criterion (with a range from one to three ‘+’ signs), whereas brackets around a ‘+’ indicate that this indicator is difficult to assess given the complexity of the issue.
Improvements to health services as a result of actions by graduates
| Type of change | Evidence of improved services |
|---|---|
| Improving the impact of support visits to facilities and provinces for administration of the National Tertiary Services Grant | Some sites began to submit their reports in time for deadlines. |
| Implementation of joint planning at a provincial Department of Health | The planning process was shifted from silo to joint, integrated planning, including the formation of an Inter-cluster Forum |
| Improving the implementation of a bursary scheme | Bursaries were awarded and monitored at the district rather than provincial level, and involved communities in decision-making |
| Addressing problems with nursing services in a province | A skills audit was conducted which identified a lack of supervision skills. A supervision tool and guidelines for nurse managers was developed |
| Reducing diarrhoea rates | The implementation of door-to-door campaigns in collaboration with the water affairs department led to a drastic reduction of diarrhoea rates in the province, following mentorship of staff in programme implementation |
| Readying public and private hospitals for collaboration in a province | A public-private hospital CEO forum was established, together with the development of a Commitment Charter. A collaborative project with an NGO was initiated. Effort was put into changing the private sector‘s perception that public sector management is sub-standard. These interventions were effective in impacting positively on public-private trust levels and subsequently the level of collaboration increased significantly from the original situation of sporadic, unstructured public-private interactions |
| Improving the availability of drugs at a pharmaceutical depot | Within three weeks, the availability of fast-moving items was up from 73 to 84% |
| Improving the turnaround time of lab results by provincial National Health Laboratory Services | A communication plan to improve communication between clinical and laboratory managers was implemented at a pilot hospital. Results indicated that adherence to turnaround times increased from 70 to 85% in 2 months |
| Improving health and safety in forensic pathology services in a province | Health and Safety officers were appointed at all 18 mortuaries, and Health and Safety committees were set up in all four regions. The number of occupational injuries in 1 month declined from 3.2 to 2, and the number of work days lost through sick leave declined from 39 to 12 per month |
| Improving a district health information system | Data capturers were appointed in all sub-district facilities. A data quality assessment team was appointed to do monitoring and evaluation |
| Improving the quality of a district health information system through training nurses in data capture | At facility level, registered nurses were trained on the completion of daily data sheets. At the sub-district level, one of the data capturers was delegated to be responsible for the sub-district information. At senior management level, the chief director instructed that this approach should be presented in all the districts |
| Improving the information system in a sub-district | After the intervention, 80% of the clinics submitted the information to the health information officer by the due date. 50% of clinic managers used the health information to make decisions. This was a big improvement over the previous situation. All participants agreed that effective communication improved in the sub-district and that staff were being informed of what was expected of them. The number of complaints per week was used to monitor the improvements: the complaints reduced |
| Streamlining the communication from a sub-district office | The e-mail and fax communication system was reviewed and standardized. This has rendered lost documents almost a thing of the past |
| An assessment of patient information documents and records management in preparation for a health expenditure review | Data requirements and registers were streamlined. An evaluation of two clinics showed some improvements in terms of alignment of data reported at the province and the source documents |
| Improving the support given by a sub-district management team to facility managers | A sub-district management team was established, a sub-district planning session was hosted and the management team supported a facility manager towards the implementation of a new and innovative idea |
| Improving support services to sub-district and specialized services | A staff recruitment and retention strategy was implemented that led to major improvements. The evaluation of the process revealed that staff were satisfied with the availability of labour broker staff when a high workload was experienced. They also indicated that they were very happy with the implementation of scarce skills allowances |
| Improving supply chain processes in a district | The visible impact included reduced procurement errors, reduced waiting times for orders and deliveries, reduced complaints from cost centre managers and end-users, improved transparency, reduced irregular expenditure and less time spent on processing orders. More time was spent on strategic management issues resulting in improved effectiveness |
| Improving interaction with city departments that were involved in health and sanitation in informal settlements | Relationships have improved which makes monitoring more effective. It has become possible to explain, using the concept of systems, why certain interventions have had very different consequences from intended. Some of the recommendations were incorporated into tenders and maintenance strategies |
| Improving the patient transport system in a district | The improvement in the efficiency of the transport system could clearly be seen by the decrease of wasted seats over time |
| Ensuring that HIV-positive patients who are eligible for TB treatment in a province actually receive it | Record-keeping was improved and the format of the register for tracking patients was revised. Developmental partners and others observed an uptake in treatment during an evaluation of the intervention |
| Improving waiting times in a district hospital | A number of interventions were carried out: identification of a queue manager for channelling clients to the right queues; a client relations officer for resolving problems regarding the service; and a courtesy officer for assisting the aged, disabled and any other clients that needed help. To ensure the outpatient’ area was clean by the time the service started in the morning, and to avoid unnecessary delay, after-hours allocations were made for general assistants to clean the outpatients’ department and nurses to prepare the consulting room. The way the pharmacy was designed was changed: pharmacy assistants were made responsible for replenishing drugs so that pharmacists could concentrate on issuing prescriptions and getting the queue to move faster. Continuous monitoring of waiting times was initiated |
| Improving waiting times at an hospital outpatients’ department | In a short period of time a significant difference was made. The average waiting time at reception reduced |
| Improving waiting times at an hospital outpatients’ department | A good patient flow was created from entry to consulting the health care practitioners. Time spent by staff in the corridor writing names in the register was eliminated. The number of clients consulted in the morning increased |
| Reduction of pharmacy waiting times at a hospital | A significant improvement in the reduction of the waiting times was reported when the management introduced the system of queue marshals as well as an express queue |
| Improving supply-chain processes in a district hospital | An acting Supply Chain Manager was appointed whilst an interim Bid Committee was established. It seemed that some headway was made in decreasing over-expenditure |
| Getting facilities accredited | Three facilities were accredited |
| Improving staff satisfaction at a hospital radiology department | Sorting out the format of meetings, promoting the vision of the department, informing staff about the organogramme and the lines of authority, and training and delegating to radiographers, contributed to an improved service and greater job satisfaction. Waiting times decreased (for some procedures from 55 to 30 days). A follow-up survey showed that more staff were satisfied with their jobs (an increase of 38–66%) |
| Better resourcing of clinics | PHC clinics are better staffed and equipped because of the application of the allocative efficiency principle in moving budgets from less to more beneficial areas |
| Extending clinic hours | A clinic has begun to offer after-hour services (which are funded) as the after-hour services at the hospital are not accessible to many people because of distance |
| Reducing ART defaulters at a community health centre | There was a general increase of around 8% to 10% of ART defaulters placed back on treatment |
| Improving the TB cure rate | The TB cure rate went up from around 80–90%. In one of the clinics that had as much as a quarter of the cases, the cure rate had only been 60% but went up to 85% |
Notes: This Table only quotes project reports or interviews that explicitly described direct impacts on actual service delivery. There were many other projects that probably impacted on service delivery but did not describe this clearly enough, or would have had indirect impacts (for example by undergoing in-depth analyses of the problems confronting their institution and identifying needed actions). Impacts were achieved over a matter of weeks rather than months, given the requirements of the OTF Programme.