| Literature DB >> 29662949 |
Fred Sanfilippo1, Deborah Powell2, Robert Folberg3, Mark Tykocinski4.
Abstract
The 2017 Association of Pathology Chairs Annual Meeting included a session for department chairs and other department leaders on "how to deal with deans and academic medical center leadership." The session was focused on discussing ways to foster positive relationships with university, medical school, and health system leaders, and productively address issues and opportunities with them. Presentations and a panel discussion were provided by 4 former pathology chairs who subsequently have served as medical deans and in other leadership positions including university provost, medical center CEO, and health system board chair. There was a strong consensus among the participants on how best to deal with superiors about problems, conflicts, and requests for additional resources and authority. The importance of teamwork and accountability in developing a constructive and collaborative relationship with leaders and peers was discussed in detail. Effectiveness in communication, negotiation, and departmental advocacy were highlighted as important skills. As limited resources and increased regulations have become growing problems for universities and health systems, internal stress and competition have increased. In this rapidly changing environment, advice on how chairs can interact most productively with institutional leaders is becoming increasingly important.Entities:
Keywords: AHC leaders; advice; conflicts; department chair; senior fellows
Year: 2018 PMID: 29662949 PMCID: PMC5894898 DOI: 10.1177/2374289518765462
Source DB: PubMed Journal: Acad Pathol ISSN: 2374-2895
Advice in Dealing With AHC Leaders: Senior Fellow Panel Participants.
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Former chair, Department of Pathology, Johns Hopkins University and Pathologist-in-Chief, Johns Hopkins Health System Former dean, College of Medicine and Public Health, senior vice president and executive dean of Health Sciences, and CEO of Ohio State University Medical Center, Ohio State University Former executive vice president of Health Affairs, CEO of Woodruff Health Sciences Center, and chair of the board of directors, Emory Healthcare, Emory University |
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Former chair, Department of Pathology, University of Illinois at Chicago Current founding dean, Oakland University William Beaumont School of Medicine, Oakland University |
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Former chair, Department of Pathology and Laboratory Medicine, University of Kentucky Former executive dean, School of Medicine University of Kansas Former dean, School of Medicine and assistant vice president for clinical affairs, University of Minnesota |
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Former chair, Department of Pathology and Laboratory Medicine, University of Pennsylvania Former president, Jefferson University Physicians Current dean, Sidney Kimmel Medical College, and provost, Thomas Jefferson University |
Advice in Dealing With AHC Leaders: Problems.
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Always provide several solutions or options, identifying your preference in the context of other possibilities and providing positive and negative aspects of each option, along with potential unintended consequences Avoid presenting problems as zero-sum options or having only limited solutions Recognize that presenting problems without solutions will be viewed as complaints Appreciate that providing constructive solutions to institutional problems, especially for issues not involving your department, can enhance relationships with AHC leaders |
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As appropriate, seek advice from other chairs, center directors and especially stakeholders before bringing problems to AHC leaders Discuss problems and solutions with appropriate leadership staff (especially those who likely will be involved in crafting solutions) before bringing them to AHC leaders |
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Make sure that only problems of sufficient magnitude are brought forward to AHC leaders, realizing that many problems will resolve over time Avoid conditioning AHC leaders to associate your visits with problems Feel empowered to attempt to resolve certain problems without bothering leadership for permission, as it is acceptable to later ask for forgiveness if the solution doesn’t work, assuming it was well intentioned, well informed, and reflected judicious prior advice from stakeholders |
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Learn the characteristics of the local culture from peers and AHC leaders Appreciate cultural differences from where you have worked previously Identify preferred organizational processes for handling problems via peers and AHC leadership |
Abbreviation: AHC, academic health center.
Advice in Dealing With AHC Leaders: Conflicts.
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Support a position rather than argue a point Develop good negotiating skills through professional training Resolve conflicts with AHC leaders the way you would want a leader within your own department to resolve it with you |
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Avoid threatening language “If-then” arguments are often viewed as threats Describe potential positive and negative consequences of resolution and nonresolution |
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Try to resolve conflicts directly with stakeholders, especially if faculty or peer leaders are involved or affected Recognize that bringing departmental conflicts to AHC leaders is usually viewed as a failure and may result in a resolution worse than what could have been negotiated directly |
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Avoid arguments when having a disagreement with AHC leaders Appreciate that most conflicts are avoidable, but some are not Embrace an “agreeing to disagree” stance as sometimes being the best solution |
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Never try to end-around your dean or hospital CEO by going to their superiors Never engage trustees, influential donors, or community leaders to pressure your superiors |
Abbreviation: AHC, academic health center.
Advice in Dealing With AHC Leaders: Requests.
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Be explicit as to how the institution and other units within it will benefit from the use of resources you request Never assume that what is best for your department is best for the institution Recognize that requests that add value or improve productivity of the AHC are well appreciated by AHC leaders |
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Engage other unit leaders (eg, chairs, center directors) who are impacted or would benefit from the request in the formulation of the request Ensure that key stakeholders agree on the priority and benefit of requests before bringing them forward to AHC leaders |
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Ask other unit leaders to join in the request and explain the benefits for their unit Ask other unit leaders to provide their assessment of institutional benefit |
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Realize that such requests will exacerbate the natural tensions between AHC entities and leaders in setting resource priorities Appreciate that granting such requests may provide short-term benefit but inevitably will create long-term problems for you and your department |
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Recognize that proposals that are zero-sum and cost/revenue-shifting are usually easily and quickly identified and rejected Understand that such requests will undermine trust in you and your department |
Abbreviation: AHC, academic health center.
Advice in Dealing with AHC Leaders: Teamwork.
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Understand that medical school and hospital leaders consider you as a member of their teams and expect you to be a good team player Internalize the fact that great team leaders (eg, department chairs) are great team players |
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Appreciate that medical school and hospital leaders consider you a team-mate of your peer unit leaders and expect you to work with them as such Collaborate rather than compete with other chairs and center directors for resources (eg, space, money, staff, faculty) and control |
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Act as the steward of your department rather than as its representative Make the AHC a priority in the same way you expect your departmental faculty and staff leaders to place departmental priorities ahead of their division or program |
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Understand how AHC leaders (eg, dean, hospital CEO) view your department relative to their component organization, as well as the AHC overall Determine how your peers (eg, chairs, center directors) assess and value your department |
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Appreciate the potential for opportunities and conflicts that you and your department have across the missions of the medical school and hospital Utilize relationships with clinical and basic science departments to enhance their interactions and understanding of each other’s missions and priorities Work to build bridges, and never try to play one AHC leader against another |
Abbreviation: AHC, academic health center.
Advice in Dealing With AHC Leaders: Accountability.
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Align institutional measures of success with your own and those of your department Be accountable for the intended use of resources provided to your department by each institution (eg, medical school, university, and hospital) |
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Place the interests and success of your parent institutions ahead of your department Have your accountability to AHC leaders mimic the way you expect your faculty and staff to be accountable to you |
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Recognize that AHC leaders assume that problems in your departmental are yours to resolve Avoid a victim mentality and blaming others for problems in your department |
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Appreciate that delegated authority received from AHC leadership demands your responsibility and accountability to them Understand that accountability and responsibility without authority often causes conflict and problems |
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Accept the reality that clinical services are viewed by most AHC leaders as profit centers and research activities as cost centers, with the cost recovery of research less than its expenses Understand that clinical service revenue must be prioritized to ensure the quality of patient care over supporting academic activities Appreciate that departments with strong research but financial problems or poor clinical services are at high risk for leadership turnover |
Abbreviation: AHC, academic health center.
Advice in Dealing With AHC Leaders: Communication.
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Do not be invisible, a pushover, or unnecessarily time-consuming Be recognized as a thought leader and constructive contributor, not a self-promoter |
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Communicate potential serious issues before they occur and avoid negative surprises Provide good news and successes that AHC leaders can brag about |
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Try to understand the styles of your AHC leaders, as they vary widely in their backgrounds, career paths, and priorities, which impact their understanding of issues Recognize that pathology-lab medicine departments are not well understood by most AHC leaders |
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Avoid “but” as it negates the first part of a sentence and is perceived as negative Prefer “and” as it adds to a sentence and is perceived as supportive and contributing |
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Whenever appropriate, communicate by phone or in person Avoid using e-mail to document “facts,” which is often interpreted as threatening Copy only those who are directly engaged in the issue being communicated Keep e-mail messages short, since anything more than one screen will likely not be read entirely, if at all, by a busy AHC leader Do not send e-mails when you are angry, and instead, draft critical messages and hold them for at least an hour before reviewing and editing Ask a trusted advisor to review critical e-mails before sending |
Abbreviation: AHC, academic health center.
Advice in Dealing With AHC Leaders: Advocacy.
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Determine your department’s value in the context of your AHC and its constituent institutions (eg, medical school, university, and hospitals) Determine your department’s standing in the national context of the field of pathology, academics, and health-care delivery |
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Create departmental mechanisms (eg, newsletters, mailings, and social media) to inform stakeholders (eg, faculty, staff, alumni, and trainees) of assets/value Develop close relationships with institutional public relations/media staff to keep them informed of assets and newsworthy activities |
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Advise the dean/medical school/university leaders about the value of pathology to education and research missions, as well as to other basic and clinical departments Advise the hospital CEO and leaders about the value of pathology to the quality and cost-effectiveness of health-care delivery, as well as to the other clinical services |
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Calculate net revenue and contribution margin across all departmental activities Make lab service contribution margin discussions transparent Build cases for requests recognizing that hospital leaders usually consider lab services as a commodity, pathologists as an expense, and margins as operating revenue |
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Emphasize emerging areas such as telehealth, precision medicine, next gen lab-based technologies, artificial intelligence, multiplexed diagnostic ‘omics, cellular therapeutics, multiscale diagnostic imaging, etc. Explain the positive impact of such programs on institutional operations, finances, and prestige, and make the case for pathology-lab medicine’s pivotal roles in driving them for the AHC |
Abbreviation: AHC, academic health center.