| Literature DB >> 27684613 |
J Mac McCullough1, Kate Goodin.
Abstract
CONTEXT: Numerous software and data storage systems are employed by local health departments (LHDs) to manage clinical and nonclinical data needs. Leveraging electronic systems may yield improvements in public health practice. However, information is lacking regarding current usage patterns among LHDs.Entities:
Year: 2016 PMID: 27684613 PMCID: PMC5049960 DOI: 10.1097/PHH.0000000000000443
Source DB: PubMed Journal: J Public Health Manag Pract ISSN: 1078-4659
Primary System for Clinical Data Storage at LHDs in 2015 (n = 297)
| Clinical Data Storage System | Proportion of LHDs, % |
|---|---|
| Vendor-built EHR system | 30.5 |
| Paper records | 28.9 |
| Electronic record system other than those listed | 12.7 |
| Custom-built EHR system | 6.4 |
| Federally provided system | 6.1 |
| Basic software | 5.3 |
| Open-source EHR system | 1.5 |
| Not applicable (no clinical services) | 8.5 |
Abbreviations: EHR, electronic health record; LHD, local health department.
System(s) for Nonclinical Data Storage at LHDs in 2015 (n = 297)a
| Nonclinical Data Storage System | Proportion of LHDs, % |
|---|---|
| Paper records | 59.4 |
| Basic software | 41.7 |
| Vendor-built information system (ie, “out of the box” system) | 29.6 |
| Custom-built information system (ie, designed “in-house”) | 17.6 |
| Federally provided system | 9.9 |
| Open-source information system | 2.3 |
Abbreviation: LHD, local health department.
aLHDs could select more than 1 category, so column sums to greater than 100%.
Type of Clinical Data Storage System Used, by LHD Characteristics (n = 297)
| LHD Characteristic | LHD's Clinical Data System | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Paper Records, % | Basic Software, % | Federally Provided System, % | Custom-Built EHR, % | Vendor-Built EHR, % | Open-Source EHR, % | Other Electronic System, % | N/A, % | ||
| All LHDs | 28.9 | 5.3 | 6.1 | 6.4 | 30.5 | 1.5 | 12.7 | 8.5 | |
| Jurisdiction size | .003 | ||||||||
| <50 000 | 36.7 | 6.1 | 7.6 | 4.3 | 20.3 | 1.8 | 13.9 | 9.3 | |
| 50 000-499 999 | 18.5 | 4.8 | 4.6 | 9.0 | 43.1 | 1.4 | 10.1 | 8.6 | |
| ≥500 000 | 12.7 | 0.0 | 0.0 | 12.7 | 59.1 | 0.0 | 15.6 | 0.0 | |
| Governance type | .002 | ||||||||
| Local | 28.3 | 5.5 | 7.5 | 3.6 | 31.2 | 1.6 | 11.5 | 10.1 | |
| Shared | 22.8 | 6.5 | 0.0 | 24.6 | 19.7 | 0.0 | 26.4 | 0.0 | |
| State | 42.1 | 2.4 | 0.0 | 12.9 | 28.8 | 2.2 | 8.3 | 3.4 | |
| Use of high-speed internet | .741 | ||||||||
| Yes | 25.7 | 4.0 | 8.4 | 10.3 | 22.6 | 1.3 | 19.3 | 8.4 | |
| No/not sure | 30.0 | 5.6 | 5.7 | 5.8 | 31.7 | 15.8 | 11.6 | 8.2 | |
| Connected to health information exchange | .025 | ||||||||
| Yes | 14.8 | 7.5 | 5.9 | 11.7 | 35.7 | 1.7 | 16.2 | 6.6 | |
| No/not sure | 36.4 | 4.5 | 5.9 | 4.3 | 26.4 | 1.5 | 11.2 | 9.7 | |
| Self-rated IT infrastructure | .018 | ||||||||
| Poor | 48.3 | 5.6 | 4.7 | 2.7 | 9.7 | 2.7 | 7.2 | 19.1 | |
| Fair | 40.7 | 1.8 | 4.2 | 9.3 | 20.6 | 0.0 | 14.1 | 9.3 | |
| Average | 21.3 | 4.6 | 8.6 | 28.4 | 45.9 | 24.7 | 6.9 | 7.4 | |
| Good | 27.6 | 6.3 | 4.9 | 9.1 | 27.7 | 0.0 | 15.9 | 8.4 | |
| Excellent | 17.0 | 15.0 | 7.1 | 5.9 | 18.3 | 9.1 | 27.7 | 0.0 | |
| Software selection control | .645 | ||||||||
| Controlled within LHD | 27.5 | 5.1 | 5.6 | 5.6 | 34.3 | 0.8 | 13.3 | 7.8 | |
| Controlled outside LHD | 31.5 | 5.7 | 7.0 | 8.0 | 23.4 | 2.9 | 11.6 | 9.9 | |
| Self-reported staff development needs for using clinical data | .012 | ||||||||
| Yes | 18.9 | 2.0 | 2.8 | 7.1 | 46.2 | 3.8 | 19.2 | 0.0 | |
| No | 30.8 | 6.5 | 6.0 | 6.5 | 26.7 | 10.7 | 11.6 | 10.8 | |
Abbreviations: EHR, electronic health record; IT, information technology; LHD, local health department; N/A, not applicable.
Type of Clinical Data System Used Versus Ways in Which Informatics Is Used by LHD (n = 297)
| Functional Area | LHD's Clinical Data System | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Paper Records, % | Basic Software, % | Federally Provided System, % | Custom-Built EHR, % | Vendor-Built EHR, % | Open-Source EHR, % | Other Electronic System, % | N/A | ||
| All LHDs | 28.9 | 5.3 | 6.1 | 6.4 | 30.5 | 1.5 | 12.7 | 8.5 | |
| Clinical records management | <.001 | ||||||||
| Yes | 22.7 | 3.2 | 4.7 | 9.6 | 42.4 | 1.4 | 13.6 | 2.5 | |
| No | 38.0 | 8.3 | 8.2 | 2.1 | 14.4 | 1.7 | 11.6 | 15.8 | |
| Accounting and finance | .031 | ||||||||
| Yes | 25.9 | 4.0 | 6.3 | 8.4 | 35.3 | 1.4 | 13.0 | 5.7 | |
| No | 36.6 | 8.5 | 5.8 | 1.8 | 19.7 | 1.8 | 12.2 | 13.7 | |
| Billing | .001 | ||||||||
| Yes | 27.9 | 4.4 | 3.8 | 9.7 | 38.1 | 1.7 | 12.6 | 1.9 | |
| No | 31.0 | 6.8 | 9.8 | 1.4 | 19.1 | 1.3 | 13.0 | 17.7 | |
| Human resources management | .001 | ||||||||
| Yes | 19.7 | 2.1 | 3.6 | 19.1 | 37.2 | 0.0 | 16.5 | 1.8 | |
| No | 31.8 | 6.3 | 6.9 | 2.8 | 28.7 | 2.0 | 11.7 | 9.9 | |
| Programmatic reporting | .002 | ||||||||
| Yes | 26.0 | 4.3 | 4.1 | 7.9 | 34.3 | 1.3 | 17.4 | 4.7 | |
| No | 34.7 | 7.2 | 9.9 | 3.9 | 24.0 | 2.0 | 4.2 | 14.1 | |
| Program improvement | .001 | ||||||||
| Yes | 17.0 | 4.3 | 7.4 | 10.4 | 40.5 | 0.0 | 15.9 | 4.6 | |
| No | 37.7 | 6.1 | 5.3 | 3.7 | 23.7 | 2.6 | 10.5 | 10.5 | |
| Quality improvement/assurance | .020 | ||||||||
| Yes | 19.0 | 5.5 | 5.8 | 9.4 | 39.5 | 1.7 | 12.5 | 6.6 | |
| No | 38.1 | 5.2 | 6.4 | 3.8 | 22.7 | 1.4 | 13.0 | 9.3 | |
| Surveillance | .026 | ||||||||
| Yes | 28.8 | 3.6 | 5.1 | 9.4 | 31.8 | 2.4 | 13.8 | 5.1 | |
| No | 29.6 | 8.4 | 7.9 | 1.5 | 28.8 | 0.0 | 10.9 | 13.1 | |
| None of the above | .116 | ||||||||
| Yes | 13.6 | 21.0 | 0.0 | 0.0 | 28.1 | 0.0 | 0.0 | 37.3 | |
| No | 29.5 | 4.9 | 6.3 | 6.6 | 30.7 | 1.6 | 13.1 | 7.3 | |
Abbreviations: EHR, electronic health record; LHD, local health department; N/A, not applicable.
aNo clinical services provided by LHD.
Plans to Implement EHR Among Non-EHR Using LHDs, According to Whether LHD Has Conducted a System Review to Determine Needsa
| LHD's EHR Implementation Plans | Total for All Non-EHR Users, % | Within Past 2 y, Reviewed System to Determine Improvement/Replacement Needs? | |
|---|---|---|---|
| Yes, Have Reviewed, % | No, Have | ||
| No plans to implement EHR system | 11.5 | 15.0 | 9.6 |
| Currently researching/selecting EHR system | 3.9 | 0.0 | 6.0 |
| Have selected a system but have not begun implementing | 36.5 | 38.0 | 35.6 |
| Have selected a system and have begun implementing | 48.2 | 46.9 | 48.8 |
| Total | 100.0 | 100.0 | 100.0 |
Abbreviations: EHR, electronic health record; LHD, local health department.
aDifferences between LHDs that have reviewed and those that have not reviewed (columns 3 and 4) are not statistically significant (P = .45).