| Literature DB >> 25609977 |
Chloe de Grood1, Katherine Eso1, Maria Jose Santana1.
Abstract
PURPOSE: The purpose of this study was to assess physicians' perceptions on a newly developed electronic transfer of care (e-TOC) communication tool and identify barriers and opportunities toward its adoption. PARTICIPANTS AND METHODS: The study was conducted in a tertiary care teaching center as part of a randomized controlled trial assessing the efficacy of an e-TOC communication tool. The e-TOC technology was developed through iterative consultation with stakeholders. This e-TOC summary was populated by acute care physicians (AcPs) and communicated electronically to community care physicians (CcPs). The AcPs consisted of attending physicians, resident trainees, and medical students rotating through the Medical Teaching Unit. The CcPs were health care providers caring for patients discharged from hospital to the community. AcPs and CcPs completed validated surveys assessing their experience with the newly developed e-TOC tool. Free text questions were added to gather general comments from both groups of physicians. Units of analysis were individual physicians. Data from the surveys were analyzed using mixed methods.Entities:
Keywords: e-health; informatics; summary; transition
Year: 2015 PMID: 25609977 PMCID: PMC4298297 DOI: 10.2147/JMDH.S72953
Source DB: PubMed Journal: J Multidiscip Healthc ISSN: 1178-2390
Figure 1Screenshot of the electronic transfer of care tool.
AcPs’ characteristics (N=138)
| N (%) | |
|---|---|
| Age (years) | |
| 20–30 | 102 (73.9) |
| 31–40 | 24 (17.4) |
| 41–50 | 3 (2.2) |
| >50 | 1 (0.7) |
| Sex | |
| Female | 60 (43.5) |
| Specialty | |
| Internal medicine | 52 (37.7) |
| Family medicine | 21 (15.2) |
| Clerk | 19 (13.8) |
| Other | 46 (33.3) |
| Trainee | |
| Yes | 51 (36.9) |
| Years since medical school graduation | |
| <2000 | 3 (2.2) |
| 2000–2014 | 104 (75.4) |
Notes:
Eight AcPs did not provide age;
other consists of dermatology, otolaryngology, and neurology;
31 AcPs did not provide years since graduation.
Abbreviation: AcP, acute care physician.
CcP ratings of quality based on completeness, pertinence, organization, and overall for electronic and traditional TOC summaries as means (SD)
| Quality | e-TOC Summary | Traditional TOC summary | |
|---|---|---|---|
| Mean (SD) | Mean (SD) | ||
| Completeness | 8.55 (1.16) | 8.54 (1.31) | 0.95 |
| Pertinence | 8.44 (1.47) | 8.55 (1.44) | 0.63 |
| Organization | 8.15 (1.71) | 8.60 (1.44) | 0.87 |
| Overall rating | 8.28 (1.48) | 8.55 (1.45) | 0.26 |
Abbreviations: CcP, community care physician; e-TOC, electronic TOC; SD, standard deviation; TOC, transfer of care.
Qualitative results from acute care and community care physicians
| Physicians’ themes | Barriers | Opportunities |
|---|---|---|
| 1. Timeliness | “Slow and tedious process – takes physicians away from care duties and spend more time as stenographer – poor economics.” | “Efficient, time saving.” |
| 2. Usability | “Electronic discharge is difficult to navigate.” | “Easy to use, use to see what is written so that I may provide quick corrections.” |
| 3. Presentation | “When reading the summary it’s far too cluttered with unnecessary detail compared to the dictated ones.” | “Less mistakes – everything laid out in front of me, ie, won’t forget anything.” |
| 1. Access | “Access is not always available as Netcare website is unreliable and slow and X-rays are not always there.” | “Very helpful to have discharge summaries.” |
| 2. Timeliness | “In the summary received 3 weeks after discharge, it asked me to check on her in a week […].” “Often wait very long before discharge summary available.” | “Timeliness and completeness revolutionary improvement over earlier pancreatitis admission.” “This patient had two admissions; within a few days we received summaries for both in good time, thank you.” |
| 3. Quality of information and continuity of care | “[…] no note from her social worker was included in the summary and no follow-up from social worker was done after patient was discharged. She presented to my office in ++distress […].” “Summary didn’t provide consultant notes which would have been very useful.” | “Very helpful with ongoing management. Thanks!” “Appreciate the summaries – very legible and useful.” “Keep it up for continuity of patient care, hospital stay and f/u of medications.” |
Abbreviation: f/u, follow-up.
Users experiences with the transfer of care tool- pre-rotation
| 1. | Age (circle) | 20–30 | 31–40 | 41–50 | >50 | ||
| 2. | Gender | Female | Male | ||||
| 3. | Specialty _______________ | ||||||
| 4. | Trainee? | Yes | No | ||||
| i. If yes, provide level _________ | |||||||
| 5. | Years on staff ___________ | ||||||
| 6. | Year of medical school graduation __________ | ||||||
| 1. | On average, how long does it take you to complete a dictated discharge summary? | ||||||
| _____________________ minutes | |||||||
| 2. | Have you used the electronic discharge tool before? | ||||||
| Yes | No | ||||||
| If yes, please continue to the next question. If no, please skip to question 7. | |||||||
| 3. | Approximately how many discharges have you completed with the electronic tool? | ||||||
| _____________________ | |||||||
| 4. | On average, how long does it take you to complete an electronic discharge summary? | ||||||
| _________________ minutes | |||||||
| 5. | How difficult is it to complete the electronic discharge summary? | ||||||
| Very difficult 1 2 3 4 5 6 7 8 9 10 Very easy | |||||||
| 6. | Please indicate which discharge summary method you prefer: | ||||||
| Prefer dictation 1 2 3 4 5 6 7 8 9 10 Prefer electronic | |||||||
| 7. Please provide any comments about what you would like to see in an electronic discharge: | |||||||
Seamless transfer of care tool survey - post-rotation
| 1. Approximately how many discharges have you completed with the electronic tool? |
| _____________________ |
| 2. On average, how long does it take you to complete an electronic discharge summary? |
| _________________ minutes |
| 3. How difficult is it to complete the electronic discharge summary? Please circle: |
| Very difficult 1 2 3 4 5 6 7 8 9 10 Very easy |
| 4. Please indicate which discharge summary method you prefer. Please circle: |
| Prefer dictation 1 2 3 4 5 6 7 8 9 10 Prefer electronic |
| 5. Did you find there was a learning curve with using the electronic tool? |
| Yes No |
| a. If yes, how long did it take you to feel comfortable using the tool? |
| _______________________days |
| 6. Please provide any comments about the electronic discharge tool: |
Physician perception survey
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Abbreviation: N/A, not applicable.