Effects of a dedicated regional psychiatric emergency service on boarding of psychiatric patients in area emergency departments.

INTRODUCTION: Mental health patients boarding for long hours, even days, in United States emergency departments (EDs) awaiting transfer for psychiatric services has become a considerable and widespread problem. Past studies have shown average boarding times ranging from 6.8 hours to 34 hours. Most proposed solutions to this issue have focused solely on increasing available inpatient psychiatric hospital beds, rather than considering alternative emergency care designs that could provide prompt access to treatment and might reduce the need for many hospitalizations. One suggested option has been the "regional dedicated emergency psychiatric facility," which serves to evaluate and treat all mental health patients for a given area, and can accept direct transfers from other EDs. This study sought to assess the effects of a regional dedicated emergency psychiatric facility design known at the "Alameda Model" on boarding times and hospitalization rates for psychiatric patients in area EDs.
METHODS: Over a 30-day period beginning in January 2013, 5 community hospitals in Alameda County, California, tracked all ED patients on involuntary mental health holds to determine boarding time, defined as the difference between when they were deemed stable for psychiatric disposition and the time they were discharged from the ED for transfer to the regional psychiatric emergency service. Patients were also followed to determine the percentage admitted to inpatient psychiatric units after evaluation and treatment in the psychiatric emergency service.
RESULTS: In a total sample of 144 patients, the average boarding time was approximately 1 hour and 48 minutes. Only 24.8% were admitted for inpatient psychiatric hospitalization from the psychiatric emergency service.
CONCLUSION: The results of this study indicate that the Alameda Model of transferring patients from general hospital EDs to a regional psychiatric emergency service reduced the length of boarding times for patients awaiting psychiatric care by over 80% versus comparable state ED averages. Additionally, the psychiatric emergency service can provide assessment and treatment that may stabilize over 75% of the crisis mental health population at this level of care, thus dramatically alleviating the demand for inpatient psychiatric beds. The improved, timely access to care, along with the savings from reduced boarding times and hospitalization costs, may well justify the costs of a regional psychiatric emergency service in appropriate systems.

INTRODUCTION

The growing number of patients seeking psychiatric care in hospital emergency departments (EDs) in the United States is well documented, and mental health presentations are now estimated to comprise between 6% and 9% of all ED visits.1–3 However, many EDs have limited, if any, onsite mental health services. As a result, patients presenting to EDs for psychiatric issues will often have no alternative but to endure long holding periods while staff search for an available inpatient psychiatric bed—a practice known as “boarding.”4

Mental health patients boarding for long hours, even days, in EDs has become a considerable and widespread problem throughout the United States (U.S.), attracting attention in recent articles in the general news media.5–7 A 2008 American College of Emergency Physicians (ACEP) survey determined that 79% of EDs board patients with psychiatric emergencies.4 Further, patients presenting at the ED with mental health needs wait significantly longer than those presenting with physical health needs.8–11

Many studies have sought to quantify the length of time psychiatric patients remain in a state of limbo in the ED, with average boarding times ranging anywhere from 6.8 hours12 to 34 hours13 (Table 1). The 2008 ACEP survey found that more than 60% of EDs board patients needing admission for over 4 hours, 33% board for over 8 hours, and 6% board for over 24 hours.4 Boarding times for psychiatric patients in Georgia EDs averaged 34 hours.13 A 2008–2009 study of ED length of stays for patients receiving psychiatric evaluation in 5 hospitals found that the median time from disposition decision to discharge from the ED was about 6 hours.14 Patients transferred to another hospital in one study experienced boarding times averaging 6.8 hours.12 A 2004 survey in California found that the average length of stay for suicidal patients awaiting transfer was 7 hours.15

Table 1

Studies of boarding times for psychiatric patients in the emergency department (ED).

Study	Setting	Boarding time for adult patients*
Baraff et al 200615	California	7 hr (average)
ACEP 20084	National	≥4 hr (60% of EDs)≥8 hr (33% of EDs)≥24 hr (6% of EDs)
Tuttle 200813	Georgia	34 hr (average)
Chang et al 201112	Massachusetts	6.8 hr (median, to other facility)2.5 hr (median, to in-house unit)
Stone et al 20129	California	10.05 hr (average)

Time from decision to admit until discharge from ED.

A more recent study, published in 2012, reported that in a survey of ED directors in California the average wait time for adult patients with a primary psychiatric diagnosis in the ED, from the decision to admit until placement into an inpatient psychiatric bed or transfer to an appropriate level of care, was 10.05 hours.9 As these data could be considered to be of similar parameters, including being under the same state laws and regulations as the metrics in our proposed study, these results were chosen for comparison to our outcomes.

Such prolonged boarding times are a reflection of the time required in finding a placement and transferring patients to inpatient psychiatric beds, which is a frequent disposition for mental health patients in EDs.8 In one study, between 52% and 71% of patients receiving psychiatric evaluation in the ED were admitted for inpatient psychiatric care.14 Visits to the ED related to mental health and substance abuse issues have been found to be 2.5 times more likely to be admitted to a hospital than visits related to non-mental health related conditions.3 Lack of available psychiatric clinicians to evaluate patients, requirements for pre-authorization of insurance prior to admission, lack of resources to conduct psychiatric evaluations, and lack of appropriate lower levels of outpatient care have also been cited as causes of boarding of psychiatric patients in the ED.4,9,16 Other factors that have been shown to increase the length of time a patient may be boarded in the ED include patient characteristics, such as homelessness and having public insurance, and hospital factors such as the lack of onsite psychiatric beds and use of restraints or sitters.17

Boarding is a costly practice, both financially and medically. The average cost to an ED to board a psychiatric patient has been estimated at $2,264.10 The psychiatric symptoms of these patients often escalate while they are boarded in the ED.18

More appropriate evaluation and treatment of psychiatric emergencies can take place when these patients are promptly referred from the general ED to a more specialized setting.18 Over 80% of ED directors surveyed in 2008 by the ACEP indicated a preference for regional dedicated emergency psychiatric facilities nationwide.4 Consumers of mental health services, reporting negative experiences receiving psychiatric care in general EDs, have also expressed a clear preference for treatment in specialized psychiatric emergency services.19

Dedicated Psychiatric Emergency Services

A dedicated psychiatric emergency services (PES) unit is a stand-alone ED specifically for psychiatric patients. Although many are independent or on a separate campus, most PES units in the U.S. are affiliated with an adjacent medical ED.20 Rather than merely triaging and transferring psychiatric patients as is common in a standard ED, in a PES unit, patients are evaluated, receive intensive treatment, and are allowed time for observation and healing (typically, up to 24 hours is permitted onsite in these programs, which are considered to be outpatient services).21 A common goal of PES programs is stabilization of acute symptoms and avoidance of psychiatric hospitalization when possible; the added time for onsite treatment and observation (which has led such operations to be known as “23-hour facilities”) is what typically makes these results feasible.

The PES model is hailed as an important method of reducing boarding of psychiatric patients in the ED22 and enhancing patient care.18 In comparison to the more prevalent “consultant model” in EDs, PES is associated with more timely psychiatric emergency care and increased safety and access.23 A PES unit can effectively treat to the point of discharge, or provide alternatives to hospitalization, which can reduce demand for psychiatric inpatient beds.24 However, research demonstrating the role of emergency psychiatric units in reducing psychiatric hospitalization has been limited, likely due to the wide variability in patient demographics, acuity, and program designs making relevant comparisons difficult. One community study did show that transferring patients to a crisis stabilization program from EDs, rather than to psychiatric hospitalizations, led to a 50% reduction in psychiatric hospitalizations.32 A 1989 study of a PES with 23-hour treatment capacity decreased inpatient utilization by 44%.24

The Alameda Model

Alameda County, California, with a population of approximately 1.5 million, covers over 800 square miles in the East Bay region of the San Francisco Bay Area.25 It includes such cities as Berkeley, Oakland, Pleasanton and Fremont. To provide emergency psychiatric care for this wide area with dense population centers, the county evolved what will herein be described as the Alameda Model.

California Welfare and Institutions Code sections 5150–5152 grant authority to police and other designated personnel to detain, transport, and involuntarily hold for up to 72 hours an individual deemed to be, due to a psychiatric condition, either a danger to self, a danger to others, or “gravely disabled” (wherein a mental condition makes one unable to provide for their own food, clothing and/or shelter).26 In Alameda County, when law enforcement officers initiate an involuntary psychiatric detention (known in California as a “5150”) on an adult, rather than transport the patient themselves for evaluation (as is common in other locations) they call for an ambulance instead. The arriving ambulance crew does a field screening, then determines if the patient is medically stable; if yes, they will transport directly to the PES at the stand-alone John George Psychiatric Hospital (approximately 60% of cases). If considered medically unstable, the patient is taken to the closest of 11 medical EDs in the county for evaluation and medical clearance.

Once such a patient taken for medical clearance is deemed stable for psychiatry, the attending physician at the medical ED contacts the psychiatrist at the John George PES for immediate transfer, rather than needing to seek an onsite consult. As this is considered a transfer from an ED to a dedicated emergency department for a higher level of care (comparable to transferring from a general ED to a trauma center), transfers are accepted regardless of inpatient bed availability. This means that once the referring ED has medically cleared a patient with an acute psychiatric condition, the John George PES will accept the patient for psychiatric evaluation without delay, whether or not the John George hospital has a bed, and irrespective of the patient’s reasons for involuntary detention or previous psychiatric history. (There are no exclusions for specific individuals, no “no-admit” list, and no declining based upon an individual being “too violent” or “sociopathic.”) Further, patients are accepted whether or not they have health insurance, and without any distinctions based on insurance carrier.

The Alameda Model thus provides for a 24-hour-a-day crisis mental health service that can be accessed either via ambulance from the field, or by direct transfer from any county ED. (Patients may also self-present for care.) As a result, areas EDs have a constant disposition for acute, involuntary psychiatric patients, and do not have to devote resources to providing immediate onsite psychiatric consultation or trying to obtain a psychiatric hospital bed. Once at the PES, patients receive intensive treatment with psychiatrists, nurses, and other affiliated personnel for up to 24 hours onsite, with the goals of rapid stabilization of the acute mental health crisis, and avoiding inpatient hospitalization when possible and appropriate.

This design suggests it should logically reduce psychiatric patient boarding times while also decreasing the percentage of patients admitted for inpatient care; yet the extent of such improvements had previously not been quantified. In this paper, we describe the results of a study of boarding times and psychiatric hospitalization rates in 5 hospital EDs operating under the Alameda Model for managing psychiatric emergencies.

METHODS

Of the 11 hospital EDs in Alameda County, we selected 5 for this study because they were all general community hospitals with no other urgent psychiatric options but to transfer to the John George PES. This makes the sample a fair comparison to the EDs in the 2012 California survey,9 where there would also be little alternative to transferring out for psychiatric care.

The medical directors of each ED agreed to participate in data collection, but they were not told the nature or design of the study. Similarly, no staff members at the John George Hospital PES were informed that a study was underway.

Each of the EDs tracked the time when each patient in their facility on an involuntary 5150 mental health hold was deemed stable for psychiatric disposition, measured as the first minute the attending physician would attempt to telephone the John George PES for transfer. The second data point was the moment the patient exited the ED for transfer to the John George PES. Data were collected for all patients during the 30-day period from 10 am January 15, 2013, to 10 am February 14, 2013.

We determined the boarding time for each patient by finding the difference in time between discharge from the ED and time the initial call was made to PES to request a transfer. We then calculated the average boarding time for all patients. Each patient was tracked in PES to determine whether they were discharged or admitted to inpatient psychiatric services. We calculated the percentage of admissions by dividing the number of patients admitted by the number of patients tracked.

After completion of the 30-day study, a retroactive chart review was performed at John George Psychiatric Hospital for each patient identified, solely to determine if the patient was admitted for inpatient care after evaluation and treatment in the PES or was discharged. Patients were only identified to the extent that aggregate data could be collected, and the study did not influence the care of any patient involved. The institutional review board governing the John George Hospital approved the study as exempt from review.

RESULTS

A total of 150 patients were tracked over the data collection period. Data from 6 patients were incomplete and, therefore, discarded, resulting in a sample of 144 patients (Table 2).

Table 2

Boarding time and psychiatric hospitalization rates under the Alameda Model.

Number of patients	n=144
Average boarding time*	107.6 min (1 hr 48 min)
Patients admitted to inpatient psychiatric services from psychiatric emergency services (PES)	24.8%
Patients discharged from PES	75.2%

Time from patient determined to be stable for transfer to discharge from the emergency department.

The average length of boarding time for psychiatric patients was 107.56 minutes, or approximately 1 hour and 48 minutes. Of the 144 patients tracked, 24.8% were admitted to inpatient psychiatric services from PES while 75.2% were discharged from PES. Table 3 shows the average boarding times and admission rates for each of the 5 hospitals in this study.

Table 3

Boarding times and disposition, by hospital.

	Average Boarding Time (minutes)*	Patients admitted to inpatient psychiatric services from PES	Patients discharged from PES
Hospital A (n=25)	109.6	16% (n=4)	84% (n=21)
Hospital B (n=34)	101.9	20.6% (n=7)	79.4% (n=27)
Hospital C (n=28)	107.4	32.14% (n=9)	67.9% (n=19)
Hospital D (n=51)	113.8	27.45% (n=14)	72.6% (n=37)
Hospital E (n=6)	88.7	50.0% (n=3)	50.0% (n=3)
Total (n=144)	107.6	24.8% (n=37)	75.2% (n=107)

PES, psychiatric emergency services

Time from patient determined stable for transfer to discharge from the emergency department.

DISCUSSION

The quandary of psychiatric patient boarding in EDs has garnered nationwide media attention.5–7 In an effort to reduce boarding, the Centers for Medicare and Medicaid Services (CMS) responded by creating the Emergency Psychiatry Demonstration Project, allowing more inpatient psychiatric hospitals to accept Medicaid payments.27 The Joint Commission has also emphasized the problem, even recommending that boarding in EDs should not exceed 4 hours.28

To date, most proposed solutions on this issue have emphasized a call for more psychiatric inpatient beds or better access to existing beds. Very little attention has been given to alternative treatment designs, specialized outpatient emergency psychiatric care, or methods to reduce the demand for inpatient beds. However, since reducing hospital inpatient admissions and re-admissions is a goal of present healthcare reform efforts,29 it would follow that the most rational approach to this problem would be to provide prompt access to crisis services that can help avoid inpatient care altogether.

Unfortunately, too often the only options for mental health patients in EDs are either inpatient psychiatric admission or discharge home. For those under involuntary psychiatric detention, it can be assumed that in some jurisdictions, pending available beds, hospitalization rates for these individuals approach 100% — because there is often no other possible destination. This appears to be an unnecessary, time-consuming and expensive outcome, roughly equivalent in nature to hospitalizing every patient who went to an ED with chest pain.

The Alameda Model appears to be a potential alternative for systems in which the volume of patients with emergency psychiatric conditions far exceeds available psychiatric inpatient beds. By providing patient care in a PES both directly from the field and by self-presentation, the model avoids medical EDs altogether for most medically stable patients in a psychiatric crisis. For patients requiring medical stabilization, the PES permits swift transfer from medical facilities lacking appropriate mental health treatment options to an emergency care facility designed solely for psychiatric care. In a dedicated PES operating with a goal of avoiding hospitalization when possible, unnecessary inpatient admissions are avoided, and inpatient psychiatric beds are reserved for those who truly need them.

Compared with the most analogous published data, a study of boarding times in California EDs9 (published in 2012 with one of this study’s authors as lead author) that found an average boarding time of over 10 hours, the EDs in the Alameda Model boarded psychiatric patients for only 1 hour and 48 minutes—a difference of over 80% (Table 4). Based on the assumption that many systems transfer nearly all of their involuntarily detained psychiatric patients to inpatient psychiatric hospitals, application of the Alameda Model may reduce psychiatric inpatient hospitalization by as much as 75%.

Table 4

Comparison of average boarding times, Alameda model versus 2012 California (CA) study.

	2012 CA study	This study (Alameda Model)
Average boarding time in hospital medical EDs in patients awaiting psychiatric transfer	10 hr, 03 min	1 hr, 48 min

ED, emergency department

The relatively high rates of discharge and low rates of hospitalization under the Alameda Model can be largely attributed to the delivery of intensive treatment onsite, while these patients might have been provided with little or no treatment during the time spent boarding in other systems. The average patient at the John George PES spends between 16 and 22 hours in treatment; the discharges from the PES are, for the most part, not because the patient did not need acute crisis stabilization but rather that most psychiatric crises can be stabilized in less than 24 hours with appropriate interventions, obviating the need for inpatient hospitalization.

Interestingly, opportunities to develop the Alameda Model elsewhere in the U.S. may not need special funding or expensive new initiatives. The authors posit that the Alameda Model is currently possible across California (and indeed there are numerous analogous PES programs in California), because California Medicaid (Medi-Cal) has a unique facility-based billing code for “Crisis Stabilization.” With this code an hourly rate is paid to a facility, with a minimum of 2 hours and a maximum of 20 hours. No additional professional fees are permitted; rather, the PES-type facility must pay for all staff, operations, medications and laboratory studies from this reimbursement. However, the rates (typically between $97–$140 per patient per hour)30 are sufficient, with a high enough census, to pay for all services and professionals, including physicians, nursing, security, and social services/case management.

CONCLUSION

In conclusion, the authors suggest that investigating the establishment of a national billing code for Crisis Stabilization may be a worthy goal. Such a code, available across the U.S. for both Medicare and Medicaid, might encourage the free market to create self-sustaining programs, without the need for new government projects or separate funding. Essentially, adding the code would promote the formation of the services without any new targeted monies—while the overall system would actually save dollars, from less utilization of psychiatric inpatient beds and reduction of expensive boarding in medical EDs. Even the maximum PES visit of 20 hours at $110 per hour would cost less overall than the current estimate of $2,264 for an average ED boarding— not to mention the thousands of dollars saved by avoiding a psychiatric hospitalization. Such a confluence appears well-aligned with the healthcare reform goals of improving access and lowering costs.31

Indeed, there are a number of private organizations that have created psychiatric emergency or crisis stabilization units in the U.S., but a major difficulty in further expansion has been in finding means to support such operations financially.32,33 Instituting a national billing code for crisis stabilization might facilitate development of more programs such as the Alameda Model, which the results of this study demonstrated can reduce system delays and improve access to acute psychiatric care.