What is the business case for improving care for patients with complex conditions?

INTRODUCTION: Patients with complex conditions account for a disproportionate share of health care spending. Although evidence indicates that care for these patients could be provided more efficiently, the financial impact of mechanisms to improve the care they receive is unclear. DESIGN/
METHODS: Numerous mechanisms-emphasizing patient self-management, care coordination, and evidence-based guidelines-aim to improve the quality of care and outcomes for patients with complex conditions. Assessing the overall "business case" for these mechanisms requires carefully estimating all relevant costs and financial benefits, then comparing them in present value terms. Mechanisms that are not cost-saving may still be implemented if they are cost-effective. We reviewed articles in peer-reviewed journals, as well as reports available on publicly accessible websites, which contained data about the business case for mechanisms to improve care for patients with complex conditions. MAIN
RESULTS: Published studies do not provide clear evidence that current mechanisms are cost saving. This literature also has several major methodological shortcomings with respect to providing an understanding of the business case for these mechanisms.
CONCLUSIONS: Further research using standardized methodologies is needed to understand the business case for mechanisms to improve care for patients with complex conditions. Implications for VA business case analyses include the necessity of establishing appropriate time horizons, scope of services, and target populations, as well as considering the impact of existing VA systems.

INTRODUCTION

Patients with complex chronic conditions account for a disproportionately high share of spending in any health care system.1 For example, the 23% of Medicare beneficiaries with 5 or more chronic conditions incur 68% of the program’s spending.2 Among veterans age 65 and older, the 10 most expensive chronic conditions account for 66% of total VA costs for those persons.3

However, analyses at the national level also indicate that spending for patients with severe chronic illness could be greatly reduced without compromising the quality of care.4 For defined populations of patients, advocates of tools such as the Chronic Care Model or disease management assert that such mechanisms can both reduce costs and improve quality.

Policy makers and managers within health care systems want to know which specific interventions or tools can control costs for care of patients with complex conditions while maintaining or improving the quality of care and patient outcomes. Managers describe interventions or tools (henceforth “mechanisms”) that meet these criteria as having a favorable “business case.”

This paper reviews published findings about the business case for mechanisms to improve care for patients with complex conditions. It was originally prepared for the Department of Veterans Affairs (VA) 2006 State of the Art (SOTA) conference “Managing Complexity in Chronic Care.” In the Methods section below, we (1) briefly describe the types of mechanisms used to improve care for patients with complex conditions; (2) outline a framework for analyzing the business case for these mechanisms; and (3) summarize the literature review process we undertook. Subsequent sections summarize the available evidence about the financial impact of implementing these mechanisms and conclude by highlighting priorities for future research and some implications for the VA health care system.

METHODS

Mechanisms to Improve Care for Patients with Complex Conditions

Patients with complex conditions have diverse and multiple diagnoses, including: diabetes and other chronic conditions; cancer; HIV disease; neurological disorders; autoimmune diseases; physical disabilities; and severe mental illness. These patients are often seen by multiple clinicians—specialists as well as primary care physicians—in multiple care settings. They have elevated risks of receiving poor quality care as well as incurring avoidable costs.1 These risks include: preventable hospitalizations; avoidable emergency department use; duplicate testing; polypharmacy; poor communication of essential clinical information across different physicians and care settings; potentially conflicting treatment strategies; and serious negative outcomes from poor compliance with treatment recommendations (see Fig. 1).

Figure 1

Impact of Improved Care for Patients with Complex Conditions

A wide variety of mechanisms are employed to mitigate these risks and thereby improve care for patients with complex conditions (also see Fig. 1). Some of these mechanisms, such as the Chronic Care Model (CCM) and organized care management processes, are primarily implemented by physician organizations, whereas others, such as disease management, are most often implemented by health plans; ideally, complementary mechanisms should be coordinated among a patient’s physicians and health plan.5–7 Table 1 describes these mechanisms in more detail.

Table 1

Mechanisms to Improve Care for Patients with Complex Conditions

Mechanisms
The Chronic Care Model (CCM) is a 6-element quality improvement model for primary care of patients with chronic disease. 54, 55
Physician organizations, whether or not they explicitly follow the CCM, can employ one or more care management processes (CMPs). 6, 56–58 These include:
•Self-management support
•Group visits 59
•Registries of patients with each chronic disease 60, 61
•Evidence-based clinical practice guidelines
•Reminders (paper or electronic)
•Performance feedback to physicians
•Electronic medical records
•Case managers
Disease management programs, usually offered by health plans, typically provide patients with information about their chronic disease(s), promote positive health behaviors and treatment compliance, and may provide data to the patients’ physicians 62–64
Health plans and physician organizations employ case management to coordinate the care provided to their sickest or most costly patients. 65
Telemedicine systems use information technology and telecommunications to enable clinicians distant from patients to make diagnoses, provide treatment recommendations, and conduct home monitoring. 66, 67

Medicare is conducting several demonstration programs, each implementing different sets of mechanisms to improve care for fee-for-service beneficiaries with complex conditions.8 In the Physician Group Practice Demonstration, large multispecialty group practices will share in Medicare savings if they successfully improve cancer screening and care for 4 chronic conditions. Medicare Health Support is a large-scale disease management program for beneficiaries with CHF and/or complex diabetes. Contracts have been awarded to disease management vendors and health plans that have promised to achieve quality improvement and beneficiary satisfaction targets, as well as net financial savings of at least 5%. Two other demonstrations are targeting high cost or severely chronically ill beneficiaries.

Many state Medicaid programs are implementing mechanisms to improve care for patients with chronic disease or other complex conditions. There is wide variation across states in the groups of patients targeted, the mechanisms chosen, and the implementation strategies used.9–11

Business Case Analysis

An analysis of the business case for implementing a set of mechanisms explicitly compares the estimated benefits of those mechanisms with the costs of implementation.12 The business case is positive if financial benefits exceed costs while maintaining or improving quality. The business case would also be positive if implementing a set of mechanisms improved quality but did not produce a net cost increase.

Estimates of benefits and costs must meet specific criteria.13 First, all costs related to the implementation must be included. Second, future costs and benefits should be discounted to the present to account for the time value of money. If the present value of estimated benefits exceeds the present value of estimated costs, the financial return on investment (ROI) is positive.

Estimating Costs For mechanisms to improve care of patients with complex conditions, estimated costs should include:

Startup costs, for example, new information systems, data collection and analyses to identify target patients, or initial training for physicians and staff;

Direct costs, for example, new staff, additional physician time, or additional nursing time to communicate with patients;

Indirect costs14 attributable to the mechanism, for example, higher utilization of screening tests or chronic disease medications, or senior management participation in implementation.

Estimating Benefits Estimating financial and clinical benefits requires projecting how the mechanism(s) will change the frequency of future events. Estimating the impact of efficiency improvements, such as eliminating duplicate testing, is relatively straightforward. Estimating cost savings from reductions in more rare events such as preventable hospitalizations requires more sophisticated analyses.15 Estimating the benefits of preventing future complications of chronic disease is most challenging. The further in the future those complications would occur, the greater the uncertainty of the underlying statistical projections.Two important methodological issues must be addressed in measuring benefits.16 First, cost reductions must be adjusted for expected regression to the mean. Patients are often identified to participate in a mechanism based on a history of high costs or a sentinel event, such as a hospitalization. However, some patients in the highest-cost group in a given year will inherently have lower costs in subsequent years.17The second issue is selection bias. Patients who enroll in pilot or demonstration programs may be those most motivated to change their behavior, and therefore would have had reduced future costs even without the mechanism(s). Extrapolating benefits from these patients’ experience may overestimate the benefit of the mechanism(s) for a larger population.The business case for a mechanism is less favorable when the organization that bears its costs does not realize all the resulting benefits. For example, physician organizations that implement mechanisms to decrease avoidable hospitalizations may see the benefits accrue to health plans. A commercial health plan would not count some savings from preventing future complications of chronic disease, because they accrue after the patient is likely to have left the plan.

Cost-Effectiveness Analysis The standard business case analysis method does not provide managers with adequate guidance about whether to implement mechanisms that improve quality but also increase costs, and therefore do not have a positive financial ROI. A health plan or integrated health care system may still decide to implement such mechanisms if they sufficiently improve health outcomes. Cost-effectiveness analysis (CEA) can help guide these decisions.18–20 CEA quantifies benefits in quality-adjusted life years (QALYs), not dollars. QALYs incorporate both years of life gained (delayed mortality) and future quality of life (reduced morbidity). CEA compares the cost per QALY gained from different mechanisms. Those with the lowest cost per QALY are recommended for implementation first, if incremental funds are available to the organization. However, if the overall budget for a population is fixed (as in the VA), implementing new, cost-effective mechanisms means reducing funding for existing, less cost-effective activities, which can be quite difficult politically and organizationally.12, 21

Literature Review Process

We performed a literature review to identify and synthesize published documents—articles in peer-reviewed journals as well as reports available on publicly accessible websites—that contained data about the business case for mechanisms to improve care for patients with complex conditions. To identify these documents, we initially conducted a series of keyword searches in PubMed, then subsequently searched (using PubMed or the Google search engine) for additional documents referenced in the articles and reports retrieved. Searches were constrained to documents published in English after 1995.

Search terms included the mechanisms described above and in Table 1, as well as terms focused on the business case (that is, costs, financial benefits, cost effectiveness, or economic evaluation) for those mechanisms. We further searched for articles on variation, utilization, and cost for patients in the VA health care system. We reviewed citations for over 700 articles or reports retrieved from these searches; over 200 abstracts or executive summaries were reviewed in detail. Because the volume of documents describing interventions for specific diseases was so large, we selected for deeper analysis: reviews that synthesized financial or economic findings from large numbers of studies; rigorous case study analyses; and reports on specific Medicare or Medicaid programs or VA studies. We synthesized the findings from these documents with respect to the aspects of business case analysis described above.

RESULTS

The published literature on the business case for mechanisms to improve care for patients with complex conditions is limited. The following meta-analyses, systematic reviews, or rigorous literature reviews summarize the benefits and costs of a variety of mechanisms:

Bodenheimer and colleagues’22 review of 39 studies of the implementation of 1 or more CCM components for patients with CHF, asthma, or diabetes found mixed evidence of reduced cost or utilization. They noted that improvements in care for these diseases has the potential to reduce expenditures, if reimbursement systems are properly structured.

Richardson and colleagues23 reviewed 39 studies of the cost impact or cost effectiveness of interventions to support self-care. Although most studies asserted positive economic results, the reviewers found most of the study designs to be seriously flawed.

The Congressional Budget Office24 examined 48 peer-reviewed studies of disease management programs for CHF, CAD, and diabetes. They did not find evidence that these programs reduced costs. Most studies, in fact, did not present cost data. (This review has been criticized for not including some peer-reviewed studies, particularly those published in the journal Disease Management25).

Weingarten and colleagues26 performed a meta-analysis of 102 studies of the effectiveness of 118 disease management programs for 12 chronic diseases. Financial data were reported for only 6 of the programs. A subsequent systematic review of the same articles by Ofman and colleagues27 found that only 69 of 351 reported measures related to cost or utilization, and of these only 9 were statistically significant.

Goetzel and colleagues28 reviewed 44 published and high-quality unpublished studies of the economic impact of disease management for 5 conditions. Programs for CHF or patients with multiple conditions appeared to have a positive ROI. ROI results were inconclusive for diabetes and asthma programs, whereas programs for depression were modestly cost increasing.

Krause29 performed a meta-analysis of the “direct economic outcomes” of 67 disease management programs for asthma, diabetes, and CAD. One cost or utilization measure was included per study. A statistically significant effect size of 0.31 was found; patient disease severity was a statistically significant moderating variable.

Maciosek and colleagues30 reviewed the available literature on the cost effectiveness of 25 clinical preventive services recommended by the US Preventive Services Task Force or the Advisory Committee on Immunization Practices. Only 5 of the services were cost-saving; an additional 10 services had a cost/QALY below $35,000.

Hailey and colleagues’31 systematic review of 25 telemedicine studies that included economic analyses found indications that some telemedicine applications could reduce costs, but did not specify which of these applications apply to patients with complex conditions. Whitten and colleagues32 systematically reviewed 24 studies and did not find evidence that telemedicine was cost-effective, owing to methodological shortcomings of the studies’ economic analyses.

Ouwens and colleagues33 performed a review of systematic reviews of “integrated care programmes” (comprising a variety of mechanisms) for patients with chronic disease. Seven of the 13 reviews addressed costs, of which 4 showed reductions (none statistically significant) and 3 showed unclear findings. Seven reviews addressed hospitalization, of which 6 showed reductions (3 of them statistically significant) and 1 showed unclear findings.

A few rigorous case studies provide some additional insights.

Leatherman and colleagues34 reported on 4 carefully designed case studies of chronic disease management or wellness programs. All were estimated to produce a positive long-term financial impact. However, because initial costs were high while benefits accrued in the future, the business cases for the programs were not positive.

The Permanente Medical Group of Northern California (TPMG) instituted a disease management program for members with CAD, CHF, diabetes, or asthma. The program produced quality improvements but not cost savings.35 However, TPMG’s preexisting organized processes of care may have limited the incremental cost savings realizable from the disease management program.

The Center for Studying Health System Change, reporting on its ongoing study of 12 health care markets nationwide, characterized disease management and case management as still being a financial “leap of faith” for employers and health plans.36

The evidence regarding the benefits and costs of mechanisms to improve care for patients with complex conditions in Medicare and Medicaid is unclear. The Medicare demonstrations described above have not yet reported evaluation results. The Medicare Coordinated Care Demonstration, comprising 15 diverse programs (primarily offering disease management services), reported no clear quality benefits and no reduction in Part A and Part B services during its first 2 years.37 The diversity of states’ Medicaid care coordination programs, as well as their relatively recent implementation, makes it difficult to comparatively evaluate their financial impact. For example, many Medicaid disease management programs report cost savings, but questions have also been raised about the validity of those estimates.38, 39

The limited literature describing the benefits and costs of VA mechanisms to improve care for veterans with complex conditions provides both cautionary and hopeful findings. A rigorously evaluated primary care case management mechanism for severely ill veterans with diabetes, COPD, or CHF did not reduce rehospitalization as expected.40 A multisite randomized trial of team-managed home-based primary care for severely ill veterans improved patient and caregiver quality of life, but also increased costs.41 A randomized multisite trial of a collaborative care model for bipolar disorder produced some improved outcomes over 3 years, and was cost neutral.68

DISCUSSION

Patients with complex conditions, especially those with multiple or severe chronic conditions, incur a large proportion of spending in any health care system. A variety of mechanisms—emphasizing patient self-management, care coordination, and evidence-based guidelines—may help to control costs for those patients while improving or maintaining quality. Assessing the business case for these mechanisms requires carefully estimating all costs and financial benefits, then comparing them in present value terms. Mechanisms that are not cost-saving may still be implemented if they are cost-effective.

The published literature does not provide clear evidence that mechanisms to improve care for patients with complex conditions have a favorable business case, that is, are cost-saving or can improve quality without increasing costs. One contributor to this lack of evidence is that, whereas most published studies of these mechanisms measure processes of care, outcomes, and/or patient satisfaction, only a minority measure costs and financial benefits.

This literature has several specific methodological shortcomings with respect to providing an understanding of the business case for mechanisms to improve care for patients with complex conditions:

Mechanisms evaluated. Most published studies report evaluations of individual programs, each comprising a unique set of component mechanisms. Because there is no standardized taxonomy of mechanisms, it is difficult to compare the impact of defined sets of mechanisms across studies or to assess the contributions of individual mechanisms. The problem is compounded when comparing published reviews, each of which has its own strategies for selecting which studies to include or exclude.

Cost estimates. As mentioned above, most published studies do not measure costs. Of those that do, only very few measure startup, direct, and indirect costs with adequate scope and precision to support business case analyses.

Benefit estimates. Benefit measures in published studies are usually nonfinancial (e.g., reduced hospitalizations or emergency department use), and are seldom adequately comprehensive in scope to capture all potential benefits.

Benefit timeframes. Studies commonly measure short-term benefits (2 years or less), although other benefits take years to materialize. This is problematic because short-term utilization reductions may not translate into analogous lifetime cost savings.

ROI analysis. The shortcomings in most published studies’ cost and benefit measurements make it virtually impossible to calculate or compare ROIs based on adequate present value analyses.

Cost-effectiveness analysis. Formal cost effectiveness analyses are seldom mentioned in published studies. And only 3 of the 11 reviews summarized above explicitly address the cost effectiveness of the studies they review.

Future Research

Further research is needed to understand the business case for mechanisms to improve case for patients with complex conditions. However, conducting such research is challenging: it involves evaluating multifaceted mechanisms at multiple sites; must account for variations in organizational structure and culture; should include randomized designs and control groups; must incorporate standardized, comprehensive measures of costs and financial and clinical outcomes; and may produce findings difficult to generalize across diverse underlying diseases. There is currently no standard set of cost or financial benefit measures or methodology for applying them.42 There is also no standard source for the QALY estimates needed for cost effectiveness analyses.

Standardized frameworks for evaluating the clinical and financial aspects of disease management programs may offer guidance for research about the business case for other mechanisms. These frameworks have been proposed from the perspective of health services research20, 43, 44 and by disease management practitioners and industry associations.45–47 However, more data are needed about the effectiveness, costs, and benefits of programs to improve care for patients with multiple chronic conditions.1, 48

Implications for the VA Health Care System

The VA is well positioned to measure the financial impact of mechanisms to improve care for patients with complex conditions and to reap the potential benefits from them. VA managers and researchers can draw several implications from the literature about these mechanisms in other settings.

First, VA business case analyses should use a sufficiently long time horizon in estimating costs and benefits. Although patients with complex conditions may not stay in a commercial health plan long enough for mechanisms to pay off, veterans retain VA eligibility for life. Because Medicare and Medicaid beneficiaries also have lifetime or long-term eligibility, the anticipated results from evaluations of mechanisms for patients with complex conditions in those programs may be especially informative for the VA.

Second, VA business case analyses must consider the cost of VA services that are not covered by commercial health plans or Medicare, particularly long-term care and mental health care. Estimated reductions in the utilization of these services may have a significant financial impact.

Third, the literature offers preliminary indications that targeting mechanisms to the highest-risk veterans, such as those with multiple chronic conditions, may produce greater financial benefits.1, 49, 50

Fourth, the VA should determine whether disease management or case management better meets the needs of veterans with complex conditions. Is the financial benefit greater from providing prevention and health promotion services to all veterans with chronic disease (many of whom are not complex) or from focusing intensively on the smaller number of high-utilizing veterans (where disease has already progressed)? This question is especially important for the VA (and Medicare), because the prevalence of multiple chronic conditions is much higher than in the populations served by commercial disease management programs that usually focus on a single disease.51 Even in the commercial market, some health plans are emphasizing case management, believing it targets their resources more effectively.36, 50

Fifth, the VA already has in place several of the mechanisms described above, such as the computerized patient record system (CPRS) to facilitate communication among multiple physicians, multidisciplinary care teams, the My HealthVet online patient information system, performance feedback to facilities, practice guidelines, and the Quality Enhancement Research Initiative (QUERI). These capabilities may reduce the potential benefits of some other mechanisms. Conversely, they may help the VA to implement more focused or sophisticated mechanisms, such as telemedicine.52, 53

Sixth, focused research could identify opportunities to improve care for veterans with complex conditions, and document the baseline against which mechanisms can be evaluated. Potential topics include characteristics of high-cost veterans, variations in utilization across VA facilities, and preventable VA hospitalizations.

CONCLUSIONS

Patients with complex conditions account for a large proportion of health care spending, and are often at risk for poor quality of care and outcomes. Although a variety of mechanisms aim to improve care for these patients, their long-term financial impact is still poorly understood. More research is needed to better understand their financial impact and cost effectiveness. The VA, because of its integrated financing and care provision, comprehensive information systems, and performance measurement capabilities, could play a leading role in evaluating the business case for such mechanisms and in implementing those that are shown to be cost-saving or cost-effective.